Administrative assistant

Join to apply for the Administrative assistant role at iA Financial Group (Industrial Alliance)

Business unit: IT / Permanent / Full time (35h) / Hybrid / Québec / Montréal / Number of position: 1 / Start date: January 2026

Build the future with us

Are you passionate about administrative tasks and eager to contribute to a company whose purpose is to help clients feel confident and secure about their future? As an administrative assistant, you will play a key role in planning, managing schedules, and providing essential administrative support to the senior director.

What You Will Accomplish With Us

• Provide administrative support to the Senior Director, including calendar management, proactive email handling, and planning and booking business travel.
• Coordinate events and meetings (committees, workshops, team gatherings), including room reservations and all related logistics.
• Prepare expense reports for the management team, ensuring compliance with company policies.
• Draft, review, and proofread various administrative documents.
• Actively participate in the onboarding process for new employees and serve as the primary point of contact for administrative and operational inquiries within the team.
• Track consultants’ working hours, manage financial provisions, and process invoice payments for the department.
• Identify areas for improvement and implement optimizations in administrative processes.

What Could Accelerate Your Success In This Role

• Minimum of 5 years of relevant experience in a similar role
• Strong attention to detail and resourcefulness
• Initiative, collaborative mindset, and ability to serve as a liaison within the team
• Advanced knowledge of the Microsoft Suite (Word, Excel, PowerPoint, Outlook, Teams)
• Solution-oriented approach and commitment to delivering excellent service to stakeholders
• Intermediate level of English proficiency, as the role requires communicating via email with various suppliers and external partners, reading and drafting documents in English, and frequent interactions with English-speaking colleagues and internal partners across Canada on a daily basis

Why You’ll Enjoy Working With Us

• A work environment where learning and development are deeply integrated into a collective pursuit of excellence
• A healthy, safe, equitable, and inclusive workplace where your potential can be freely expressed and nurtured
• The opportunity to work in a hybrid environment, supported by flexibility and access to inspiring, innovative workspaces
• Competitive Benefits: Flexible group insurance, a competitive pension plan, employee share purchase plan, vacation and personal wellness days, telemedicine, employee and family assistance program, ergonomic furniture program, performance bonus, discounts on iA products, and much more!

Seniority level

Mid-Senior level

Employment type

Full-time

Job function

Administrative