Contract Front Office Administrator

AFL is currently offering a contract role for a Front Office Administrator. This role provides a valuable opportunity to gain experience in telecom. Currently the contract will be 2-3 months with a possibility of extension.

JOB SUMMARY

Under the general direction of the Office Manager in Surrey BC the Front Office Administrator is responsible for administering the day-to-day office service requirements and operations of the Surrey office to ensure a functional pleasant and safe work environment through responsive efficient and cost-effective office service programs and services to employees.

SPECIFIC RESPONSIBILITIES AND RESULTING OUTCOMES

• Provide reception duties creating a positive warm and welcoming atmosphere for all employees visitors and stakeholders. Greet and assist visitors and staff.
• Manage front phone and respond to all general inquiries via in-person phone email or Teams. Coordinate solutions for day to day asks from staff.
• Handle mail inter-office mail and courier packages ensuring they are delivered to the correct staff person or department. Coordinate outbound courier as needed.
• Purolator Expense Approval / ManagementSupport / help manage the Onboarding team with tasks such as credentialing onboarding new hires assets retrieval and assignments.
• Help Onboarding with new hire asset handover (Laptop Access Pass Parking pass Name Plates and other office utilities) and setting them up in the office when they arrive.
• Help Onboarding with TELUS asset management / sorting / shipments / receiving / returns.
• Support Environment Health and Safety (EHS) with tasks such as :
• Track and monitor visitor daily signing sheet
• Track and monitor personal protective equipment (PPE) supplies
• Staples invoice management / sorting
• Amazon invoice management / sorting
• Purchase and manage general office supplies ensuring an organized system for all staff to access.
• Point of contact and responsible for handling vendor services such as coffee service copier maintenance shredding janitorial etc. Track and monitor spending.
• Monitor office for repair and maintenance requirements. Report issue or submit ticket.
• Manage booking of boardrooms / hoteling offices / hotel desks. Organize and schedule meetings and appointments for shared meeting spaces and for other meetings as necessary.
• Prepare food and beverages as required.
• Tidy and reorganize the meeting room to ensure the boardroom is ready for future use.
• Work with the Executive members to support and assist with event management for Executive meetings including venue selection technology requirements catering and refreshment arrangement as required. E.g. Calendar Management for SLT
• Assist with coordination of vendors and staff to organize corporate social functions such as social committee events community engagement activities corporate events meetings and related events as required.
• Ensure office environment including boardroom(s) are maintained to a professional and cleanliness standard.
• Assist with all other related administrative duties as directed.

QUALIFICATIONS

Knowledge and Experience

Skills and Abilities

WORKING CONDITIONS

Physical Sensory and Mental Requirements

Work Hours

Required Experience :

Unclear Seniority

Key Skills

Corporate Communications,Facilities Management,Account Development,Automation Testing,Chemistry,Corporate Development

Employment Type : Full-Time

Experience : years

Vacancy : 1