Job Description
The office of Angelo Iacono, the Member of Parliament for Alfred-Pellan, is seeking an executive assistant for his constituency office.
The incumbent reports to the Member and provides a wide range of executive and administrative support services, plays an essential role in the day-to-day running of the office and provides vital support to the Member.
The ideal candidate is proactive, is perfectly bilingual, has exceptional communications skills and thrives in a dynamic work environment.
Duties and responsibilities
- Provides various administrative and / or operational services to the Member and his staff to ensure day-to-day activities run smoothly.
- Identifies, develops and implements administrative processes and procedures that support the Member’s office activities.
- Manages budgets for the Member while ensuring that House of Commons rules and policies are strictly followed.
- Formats complex documents, including forms, memos, minutes, reports and presentations.
- Researches various topics, compiles data and prepares reports, as required.
- Maintains and ensures accuracy and consistency of the CRM database.
- Maintains the Member’s schedule, reviews and discusses his commitments, schedules meeting / events and informs him of any changes, and makes sure relevant rules and guidelines are respected.
- Develops and implements strategies to engage with the community and builds relationships with local officials, businesses and organizations.
- Represents the Member professionally and effectively in interactions with constituents and provides quality customer service.
Qualifications
Qualifications and skills
- Successful completion of post-secondary education from a recognized institution OR acceptable combination of education, training and relevant experience.
- Experience working in an office in an administrative support position.
- Knowledge of administrative methods, techniques and practices.
- Proficiency with Microsoft Word, Excel, PowerPoint and Outlook.
- Excellent communications skills and command of written French.
- Tact, diplomacy, high degree of discretion and skill in building and maintaining professional work relationships.
Assets
- Knowledge of the political environment is an asset.
- Bilingualism is imperative.
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