Document Control Coordinator

Overview

At EBC Inc. , our Center of Expertise and Major Projects division brings together the exceptional expertise and remarkable achievements of our Building and Civil & Mining divisions. This new entity embodies our passion for excellence in the construction and delivery of major infrastructure projects for more than 50 years. Our seasoned team of engineers, project managers and specialists continue to push boundaries and deliver projects that shape our communities and pave the way for a bright future. We put innovation and collaboration at the heart of our achievements, always respecting the highest industry and environmental standards. Our commitment to quality and the well-being of our communities inspires us to push the boundaries every day. Our reputation for excellence and commitment will continue to shine through new projects and leave a lasting imprint on the major projects landscape across Canada. Together, we will build a future with a majestic and lasting legacy.

Responsibilities

• Under the supervision of the Director of Project Planning and Services, the Document Control Coordinator performs various works to ensure integrated document management (IDM), preservation, protection, dissemination and research of information in accordance with policies, procedures, laws and standards governing document management, mainly for engineering documentation.
• Monitor the Engineering Contractor’s document control activities and progress.
• Understand project contractual requirements and align document control processes and procedures for the team.
• Receive, interpret, and process documents from the client, engineering firms, subcontractors, and team members.
• Perform activities necessary for integrated document management (classification, filing, indexing, assembly, entry, traceability, registration, digitization, quality control, transfer, archiving, destruction, etc.) mainly for documentation (digital and paper) of the project.
• Ensure documentation deliverables are tracked and correctly reported in the contractors’ and client’s document management systems.
• Analyze, in collaboration with the document management and access to information advisor, documents containing complex and unusual problems and participate in the development of solution elements.
• Identify and correct discrepancies in the documentation.
• Maintain and apply the system of classification, inventory, indexing and conservation of data according to procedures, policies and laws in force, and participate in its improvement.
• Assist employees in using the document management tools and in applying pre-established standards and procedures.
• Prepare, assemble, and scan documents as needed.
• Generate transmissions and reception of documentation to internal and external parties.
• Enter documents and manage documentation, submittals, etc. into Unifier, respecting project deadlines and client requirements.

Requirements

Skills and Attitudes Required / Competencies

Additional Information

Benefits

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