AP Clerk / Accounts Payable Coordinator

Overview

We are looking for an Accounts Payable Coordinator working in a fast-growing cosmetics manufacturer based in Vaughan.

• Working location: Hwy 7 and Hwy 400, Vaughan, ON
• $26 per hour + vacation pay
• Temporary to permanent; Part-time 24 hours per week: 10am to 5pm, Monday to Thursday; Full-time, 37.5 hours per week: 9am to 5pm, Monday to Friday

Responsibilities

• Oversee payments and expense control, managing vendor invoices through 3-way matching.
• Issue and amend Purchase Orders as needed.
• Resolve discrepancies in purchase orders, contracts, invoices, and payments, collaborating with various departments to address inquiries and reporting requirements.
• Enforce corporate expense and travel policies, ensuring compliance with approval levels and mandatory documentation.
• Manage the Corporate Payable and Expense Reimbursement Mailboxes, seeking approvals and addressing inquiries.
• Accurately allocate expenses to accounts and cost centers, aligning with departmental budgets.
• Process timely vendor payments, actively monitoring discount opportunities.
• Weekly preparation of a 4-week payment plan, reconciling vendor accounts to statements.
• Monitor open purchase orders, promptly addressing discrepancies.
• Ensure month-end deadlines are met and all inquiries are investigated promptly and resolved.

Qualifications

• Education: Post-secondary degree in finance, commerce, or accounting.
• Experience: 1-2 years in accounting or similar roles, preferably in manufacturing and strong understanding of Purchase Orders, Item Receipt & Vendor Invoicing.
• MS Office: Demonstrated experience using intermediate to advanced MS Excel, creating & maintaining complex worksheets, with multiple formulas and functions including pivot tables.
• Expertise: Hands-on experience with vendor account reconciliations and a solid understanding of 3-way matching.
• Skills: Intermediate accounting skills, including basic familiarity with Accounting Standards.
• ERP Experience: Familiarity with NetSuite is preferred but exposure to similar ERP system.
• Initiative: Proven ability to take a leadership role, initiating and managing payables-related projects.
• Highly organized with exceptional attention to detail and a high degree of accuracy.
• Excellent communication skills and a warm, friendly demeanor.
• Ability and confidence to interact with vendors and resolve issues.
• Adaptability and flexibility to handle competing demands and meet tight deadlines.

Additional Information

Confidentiality: We respect the privacy and confidentiality of personal information provided by candidates and shall not disclose to any external parties unless legislated.

We are committed to an inclusive working environment and equal opportunities for all. We welcome all applications without regard to social and cultural background, age, gender, disability, sexual orientation, national origin or religious belief, status as a protected veteran, or any other characteristic protected by applicable federal, state/province, or local law.

If you require an accommodation during the recruitment/interview process (including alternate formats of materials, or accessible meeting rooms or other accommodation), please let your Human Resources point of contact know and we will work with you, to the best of our ability to meet your needs.