Administrative Assistant

Administrative Assistant

Richmond Hill, ON Job ID 199870

Compensation

A very competitive compensation package.

Position Description

The role of Executive Assistant is to provide administrative support to ensure efficient operation of the office. The successful candidate will support managers and employees through a variety of tasks related to organization and communication. The scope of this position includes communicating via phone and e-mail to ensure that all administrative duties are completed accurately and delivered with high quality and in a timely manner.

• Effectively handle general telephone and inquiries to the company and direct to team members.
• Liaise with team members to organize and schedule meetings/appointments as required.
• Provide support to the Executive Assistant, including diary management for the Chief Executive and Chairman.
• Organize and book travel arrangements as required.
• Reception duties, including meeting and greeting visitors.
• Filing paperwork as required, including keeping accurate meeting paperwork.
• Formatting and finalizing reports and documents for the team.
• Minute meetings and conference calls as required.
• Assist with company seminars, conferences and other events as necessary.
• Creation of PowerPoint presentations and documents.
• Exceptional Excel skills.

Experience

• Experience working in an administrative role.
• Excellent time management skills and ability to multi-task and prioritize work.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Proficiency in MS Office, Excel, and PowerPoint.
• Knowledge of office management systems and procedures.
• Experience dealing pro-actively and efficiently with inbound communications.
• Experience updating and managing a database.

Education

Post-Secondary Education.