Administrative Assistant

About Armor People Link:

At Armor People Link, we are just not providing opportunities but to create a safe and supportive working environment for all of associates. We promote diversity and integrity in our work culture. With the career growth, we offer recognition and appreciation programs.

Job Scope- Summary:
We are currently hiring Distribution Administrative Assistants (Approx. 10 Agents) to join our client's growing team. The successful candidates will be responsible to ensure the proper and timely movement of freight and information, while providing an exceptional customer service within the Distribution and Transportation department.

This role is ideal for someone who enjoys working in a fast-paced environment, has strong organizational skills, and is looking to grow their career in logistics and supply chain.

Why consider this role?
- Long-term, ongoing position with strong potential to become permanent full-time.
- Work with a global leader in logistics and freight forwarding.
- Gain valuable hands-on experience while building your career.
- Supportive environment with opportunities to learn and grow

Shifts: Monday to Friday (8:00 AM-5:00 PM and must be flexible to work for longer hours and weekends)
Pay Rate: $20 - $23 depending upon the experience + 4% vacation pay
Eligibility: At this time, this role is open only to Canadian Citizens and Permanent Residents

Key Responsibilities:
- Process and input all customer orders and distribution accounts.
- Generate accurate daily operational reports and order paperwork.
- Perform data entry for receiving, allocation, shipping, and inventory.
- Rate domestic transportation bills and trace orders as required.
- Provide timely communication with customers regarding their orders.
- Ensure accurate client and vendor billing while maintaining records.
- Act as a liaison between warehouse staff, vendors, and customers.
- Maintain compliance with internal and external policies/regulations.
- Accurately input shipment details, carrier assignments, weights, and dimensions into the Transportation Management System (TMS).
- Maintain current records of freight costs, accessorial charges, and billing information.
- Upload and manage transportation documents such as Bills of Lading (BOLs), Proof of Delivery (POD), and invoices.
- Monitor and update shipment status and tracing information in real time.
- Communicate with internal departments and external carriers to verify and resolve data discrepancies.
- Provide support to other team members and assist with miscellaneous projects, filing, and billing tasks.
- Any other duties as assigned
Requirements:
What we are looking for:
- High school diploma or equivalent; post-secondary education in logistics or business administration is an asset.
- 1- 2 years of experience in 3PL (Third-Party Logistics) and experience in data entry or accounting, preferably in a transportation or logistics environment.
- Proficiency in Microsoft Office, especially Excel; experience with TMS or WMS systems is preferred.
- Excellent typing speed and accuracy.
- Hazardous Materials certification (an asset).
- Strong attention to detail and organizational skills.
- Ability to work independently and manage multiple priorities under tight deadlines.
- Familiarity with transportation documentation and freight terminology.
Qualifications:
If this opportunity excites you and matches your career goals then we would like to hear from you.
Candidates are required to complete registration and compliance criteria of Armor People Link
Submit your resume and Apply to the post
Qualified candidates will receive a call from the Armor People link team for initial screening
Candidates who meet the score criteria will be presented to our client for interview.
Candidates will be setup an interview with Armor
Police clearance check

Please apply with your resume and a staffing consultant will contact you. For immediate job inquiry, please call us at 905-567-6855. Feel free to refer your Friends or family.

Accommodations are available upon request for all individuals with disabilities taking part in the recruitment and selection process.