Senior Document Controller

With offices in Australia, Canada, USA, Southern Africa, Ghana, Philippines, Argentina and Peru, Lycopodium proudly delivers high quality professional engineering and project delivery services globally, across the resources, infrastructure and industrial processes sectors. By joining our global team and learning from renowned subject matter experts, we can offer you a diverse career that could take you anywhere in the world.

Lycopodium is currently recruiting for a Senior Document Controller to join our growing team in Mississauga Ontario.

Reporting to the Engineering Manager- Americas, the Senior Document Controller will be responsible for managing various aspects of document control, including the receipt, storage, retrieval and circulation of documents, review coordination, external submission and distribution control.

The tasks you'll perform

• Implement the Documentation Management system, including setting-up and explaining rules and procedures to colleagues.
• Control the identification, registration, distribution and retention of client, design, and vendor documentation.
• Implement and maintain procedures, specifications required to ensure the efficient management of all documents throughout the Project lifecycle.
• Develop and contribute to the delivery of improvement initiatives, which support business priorities for continuous improvement.
• Perform constant analysis of produced documentation to check for compliance with Project standards regarding numbering, graphic charts, used symbols and all others aspect related to document quality.
• Validate and maintain necessary means and tools for the timely preparation of the hand-over of documentation as requested.
• Register and file all relevant project documentation in accordance with Company approved procedures.
• Proactively support other team members as required to ensure Project deliverables are met.
• Impose strict confidentiality in the performance of the documentation management during the tendering phase and as a general manner all along the course of the Project.

The expertise you'll bring

• Diploma or equivalent experience in Business or Administration is desired.
• A minimum of 3 continuous years’ experience in document control.
• Experience working in an EPCM environment.
• Well-developed written and verbal communication skills.
• Demonstrate an ability to work autonomously and collaboratively within the document control environment and with colleagues across all business units.
• Build and sustain positive relationships with all stakeholders, including clients, vendors and co-workers.
• Proactively seek and accept guidance and feedback provided by subject matter experts.
• Driven and determined to achieve objectives through continued professional development.
• Personal qualities of integrity, credibility and commitment.
• High attention to detail and solid knowledge of the requirements and processes of vendor data.
• Excellent organisational skills with the ability to multitask and prioritise to a high standard of accuracy and professionalism.
• Demonstrated knowledge in the use of an electronic document management system or database such as Sharepoint, ProjectWise, Aconex, etc.
• Strong working knowledge of Microsoft Office software and Adobe.

The benefits we'll provide

Lycopodium has a strong company culture focused on career progression and technical skill development. You can expect to be involved in a wide range of large projects whilst working amongst a team of highly skilled professionals.

We recognise that everyone is different and needs may change over the course of your career. That’s why we:

• Invest in our people for the long-term, building a diverse and rewarding career, mentored by the best in the industry.
• Allow our people to balance work with other commitments, like family or study, offering flexible work arrangements.
• Provide employees with a variety of additional benefits such as coverage for professional memberships, RRSP matching, healthcare spending account, discount and rewards programs, and much more.

The expected salary range for this role is $55,000 to $70,000. This range is based on the role’s job family and level and reflects a good faith estimate for the role at the time of posting. Your final offer will depend on factors such as market conditions, internal equity and candidate experience, skills, and qualifications relevant to the role. We believe in fair, competitive pay that reflects the value you bring to the team.

Lycopodium is an equal opportunity employer committed to fostering diversity and maintaining a discrimination free workplace, guided by our core values of Respect, Integrity and Diligence.

We are committed to providing the best possible experience for every candidate by responding to every application. We do not use AI to screen, assess, or select candidates and to ensure fairness; every application is personally reviewed by a member of our team. If you require accommodation at any stage, please contact our Recruitment Team and we will work with you to provide the support you need.