Workforce Planning Coordinator

Permanent | Full-time | Hybrid remote work | Ability to adapt to variable schedules, including outside regular business hours

Job Location:

South Shore of Montreal, in Saint-Patrice-de-Sherrington. Conveniently located approximately 30 minutes from the Samuel-De Champlain Bridge, near the junction of Highways 15 South, 10, and 30.

Job Description

Reporting to the Plant Director, the incumbent plays a central role in coordinating production planning activities. He/She works closely with supervisors and managers from the various departments, as well as with the planning team and Human Resources, to ensure smooth operations. He/She plans the production workforce based on schedules and operational needs and actively contributes to initiatives aimed at efficiency and operational excellence.

Key Responsibilities

• Collaborate with the Human Resources team to anticipate future needs, replacements, and unforeseen situations, and maintain planning tools up to date.
• Actively support and advise the Plant Director, managers, and supervisors in workforce planning.
• Participate in daily and planning meetings to respond quickly to operational needs and challenges.
• Ensure staffing levels meet established requirements to effectively support production and sanitation operations.
• Assign employees to various shifts and schedules based on operational needs and workforce availability.
• Manage vacation replacements and absences to ensure continuity of operations.
• Support supervisors in managing vacation schedules and allocating overtime in accordance with established processes.
• Contact staffing agencies to fill temporary labor needs as required.
• Manage transportation requests with our service provider based on work schedules.
• Participate in the planning and coordination of ad hoc employee training sessions.
• Use and optimize available tools to facilitate workforce planning.
• Identify and participate in the implementation of tools to continuously improve workforce management.
• Propose, implement, and monitor management reports and workforce-related performance indicators (KPIs).
• Ensure compliance with current policies and procedures.
• Report any non-compliant situations and handle sensitive data with full confidentiality.
• Perform any other related tasks, as part of a project or request, to support operational needs related to workforce planning.

Main Responsibilities

• College diploma in Human Resources, Business Administration, or any other relevant field.
• 3 to 5 years of experience in a similar role, preferably in a manufacturing or agri-food environment.
• Strong understanding of operational processes within the food industry.
• Proficiency in Microsoft Office Suite, including Word and Excel (advanced level).
• Demonstrated ability to work with Enterprise Resource Planning (ERP) systems.
• Fluency in French (spoken and written) and functional English; Spanish is a strong asset to communicate with our multicultural workforce.
• Excellent written and verbal communication skills.
• Ability to work in a fast-paced environment and under pressure.
• Strong continuous improvement mindset with advanced analytical skills.
• High level of rigor, strong organizational skills, and discretion.
• Strong synthesis skills and ability to work effectively as part of a team.
• Availability and flexibility to meet operational needs.