Executive Assistant

Description

Executive Assistant

Vernon BC

Role Description

The Executive Assistant role is to increase organizational efficiency by providing coordination customer service relationship management and administrative support at the executive level. The role draws upon practical and specialist knowledge of business support processes and procedures in order to respond to internal and external customers and provide timely delivery of task-oriented transactional reporting and processing services with confidentiality discretion and politically sensitive judgment.

Core Responsibilities

Sr. Management Team Support

• Provides support to senior leadership team members by attending the appropriate meetings creating meeting agendas handling the preparation of minutes and establishment of deadlines for action and ensure work is completed according to deadlines to ensure strategic objectives are being met.
• Effectively manage multiple senior leaders calendars and travel logistics including schedules mail booking flights and accommodations preparing detailed itineraries and other day-to-day responsibilities.
• Coordinates prepares and gathers information to assist in the preparation of reports presentations business documents and status reports including following up with the appropriate individuals.
• Works with travel department to book flights accommodations meals (as requested) for business purposes maintain details in schedule and create travel detail packages prior to trips
• Support the senior leadership team with meetings training conventions and various other tasks as required
• Manage COUPA expense process for senior leaders and their teams
• Prepares and codes invoices expense reports for senior leaders

Administration

Additional Requirements

Work Experience

Knowledge Skills and Abilities

Education

Special Requirements

What We Offer

Kal Tire uses AI tools to support parts of recruitment including but not limited to job posting and pre-screening. All interviews and hiring decisions are being made by Kal Tires hiring managers and recruiters.

Kal Tire is committed to fostering a workplace where everyone feels valued included and empowered to thrive. We embrace diverse perspectives and welcome applications from all backgrounds and experiences. If your qualifications align with the role well connect with you to guide you through the next steps. Candidates considered for the role must be legally eligible to work for any employer in Canada. A Canadian Criminal Record Check may be required for certain positions as part of the final stages of the hiring process.

Solving our customers automotive challenges and making a positive impact - Its how we roll and its been that way since Tom Foord opened the doors to Kal Tire in 1953 in beautiful Vernon BC. Over the years weve become a trusted partner for large and small industries and fleets across Canada. Our customers rely on our expertise our make-it-happen approach to service and our lineup of the most trusted tire brands in over 260 retail locations coast to Tire is also the largest truck re-treader in Canada with 11 retread facilities across Canada and internationally and has a state-of-the-art tire recycling facility in Chile where 40% of the weight of scrap tires is recycled to return to mines as an alternative addition Kal Tires Mining Tire Group is an international leader in mining tire service and supply servicing more than 150 mine sites across five Tire offers a culture that fosters inclusion and respect. We are committed to providing accessible employment practices in compliance with the AODA and AMA. Accommodation requests can be made at any stage of the recruitment or employment process. Applicants are asked to make their needs / requirements known.

Required Experience :

IC

Key Skills

Time Management,Microsoft Office,Organizational skills,Microsoft Outlook,Microsoft Word,Personal Assistant Experience,Microsoft Powerpoint,Calendar Management,Microsoft Excel,Administrative Experience,Microsoft Outlook Calendar,Google Suite

Employment Type : Full-Time

Experience : years

Vacancy : 1

Yearly Salary Salary : 57485 - 77110