Document Services Clerk
- Indépendant
Document Services Clerk
Location: Vancouver, BC
Onsite Flexibility: Onsite
Contract Details
- Position Type: Contract
- Contract Duration: 6 months (with potential for extension)
- Pay Rate: C$18.00 C$19.00 / Hour (CAD)
- Shift / Schedule: 8:00 AM 4:30 PM, Monday Friday
Job Summary
This Document Services Clerk role provides additional operational support within a document and records management environment. The position is responsible for managing physical and electronic records throughout their lifecycle from retrieval and distribution through retention review and archival storage while adhering strictly to client policies governing sensitive and confidential information.
Key Responsibilities
- Utilize file tracking software to initiate search, locate, and retrieve hard copy records from storage. Distribute file(s) to requestor while updating software with current location.
- Produce Management reports upon request utilizing search criteria provided by the requestor.
- Perform detailed analysis on both structured and unstructured data to determine eligibility for disposal.
- Review disposal reports against retention schedules and produce reports for Management review and approval.
- Compare disposal reports against legal hold reports and retain records, as necessary.
- Create, organize, and navigate Excel spreadsheets containing an abundance of data while utilizing various formulas including Conditional Formatting, VLOOKUP etc., to review the data.
- Prepare physical files for storage following client's procedures. Create records in file tracking software and attach electronically to appropriate archive box in the system before sending the physical box to archive storage.
- Utilize storage vendor's software to place orders to retrieve records from archives, run management reports, send, and return records and boxes to archives.
- Where necessary, scan documents to electronic format using established naming conventions and forward electronically to requestor. Maintain a soft copy on designated drive.
- Periodically audit, edit, and update records as necessary in file tracking software.
- Perform all tasks in a timely manner, while adhering to client policies related to sensitive and/or confidential documents and information.
- Follow communication protocols by communicating issues, concerns or weekly updates in a timely manner.
- Must assist in providing services in all service lines in addition to primary role.
Required Skills
- Knowledgeable in Microsoft (Office suite)
- Basic computer functions
Education Requirements
- High school diploma or GED required
Required Experience
- At least one year of relevant experience
Important Notes
- Interview process: 1 virtual and/or in-person interview
About the Client
This client operates in the commercial real estate services and facilities management industry, providing on-site building operations, document management, and workplace services across a broad network of commercial properties throughout North America. The organization employs a diverse workforce of building operations engineers, facility management technicians, HSE consultants, and administrative and document services professionals who collaborate to maintain safe, compliant, and efficient facility environments.
About GTT
GTT is an NMSDC-certified Minority Business Enterprise (MBE) headquartered in Portsmouth, New Hampshire. GTT is a subsidiary of Chenega Corporation, an Alaska-based company and one of the largest Alaska Native-owned corporations. An Inc. 5000 honoree and one of SIA's Best Staffing Firms to Work For, GTT connects professionals with Fortune 500 organizations across IT, engineering, construction, utilities, life sciences, financial services, and healthcare throughout the U.S. and Canada. We're committed to diverse, inclusive workplaces and to placing people in roles where they can do their best work.
Job Number: 26-19154
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