Real Estate Office Assistant

We’re looking for a self-motivated, highly organized Real Estate Assistant to keep our busy team running smoothly. You’ll book showings and open houses, keep sellers and agents informed, notify clients of approaching deadlines, and plan walkthroughs and appointments. You’ll also coordinate photographers, stagers, and cleaners, and review rental applications before forwarding them to our landlord clients.

On the marketing side, you’ll create social media content, promote open houses and listings, and help with newsletters and email campaigns. Some days you’ll be in the office all day, and others you’ll be driving between listings, with mileage reimbursed. Applicants should be comfortable in a fast-paced environment, able to manage their own schedule, and quick and friendly with clients. Real estate experience is an asset. If this sounds like you, apply today!

Compensation:

$19 - $20 hourly

Responsibilities:

Scheduling & Client Communication

• Book and confirm showings for buyer and listing clients

• Schedule open houses, then confirm the date and time with the seller and notify the hosting agent of the details

• Schedule final walkthroughs, inspections, and other appointments, and plan related travel

• Track transaction timelines and notify all parties when deadlines approach

• Respond to client requests for information quickly and professionally

Lease Support

• Review incoming rental applications for completeness and against the landlord's stated criteria

• Forward qualified applications to the landlord client for their review and decision

• Keep landlord clients updated on application volume and status

Listing & Vendor Coordination

• Coordinate photographers, stagers, cleaners, and other vendors for new listings

• Keep listing information and updates current across our marketing channels

• Drive between listings as needed to drop off or pick up keys, signage, and materials, and to meet vendors

Marketing & Communications

• Promote open houses and new listings on social media and other channels, following brokerage advertising guidelines

• Create and schedule social media content

• Assist with monthly newsletters and email campaigns

• Keep client records up to date in our CRM

Qualifications:

• Valid Ontario G driver’s licence, a reliable vehicle, and appropriate auto insurance

• Comfortable driving between properties across Brampton and the GTA

• Excellent organizational, time-management, and multitasking skills

• Detail-oriented, proactive, and able to work independently

• Comfortable in a fast-paced environment with changing priorities

• Strong written and verbal communication skills

• Confident with email, Google Workspace or Microsoft Office, and social media platforms

• Friendly, professional approach with clients and vendors

About Company

TEAM Sunny Gawri is a growing real estate team with RE/MAX Realty Services Inc., Brokerage, serving buyers, sellers, investors, and landlords across Brampton, Mississauga, and the Greater Toronto Area.

Broker and team lead Sunny Gawri has been selling real estate for more than 12 years. Sales Representative Dimpey Gawri brings more than 4 years of experience. Sunny's recognitions include the RE/MAX Hall of Fame Award, the RE/MAX Lifetime Achievement Award, and RankMyAgent Top 100 Canadian Agents (2023, 2024, 2025). He was also ranked #1 in Central Park, Brampton, based on TRREB MLS transactions and dollar volume for 2025. Clients have left more than 200 five-star Google reviews.

Our business is growing, and we're looking for motivated professionals to grow with us.