Shop Receptionist

Job Details

Posting Details

Description

We are currently seeking a receptionist for our busy Fabrication Shop on Veterans' Blvd. to provide general reception support including greeting visitors, interacting with couriers (incoming and outgoing), maintaining filing and record systems, and performing administrative duties.

Key Responsibilities:

• Receive visitors to the department, notify staff members of visitors, and escort visitors to appropriate locations
• Distribute mail to appropriate people and ensure items for courier service are dealt with appropriately
• Provide support to all Departments when requested
• Order and maintain office, coffee and kitchen supplies and keep reception and kitchen area tidy
• Organize, stock, and administer company copier, supply room, and printer stations
• Request maintenance and repairs of office equipment and common area appliances and fixtures
• Update and maintain file storage including original authenticated documents
• Manage general administrative duties including filing, photocopying, and preparing binders
• Manage employee, onboarding, master list and scan card access
• Process a variety of documents, reports, and tables
• Prioritize issues and take appropriate action
• Track tasks, ensuring deadlines are met

Qualifications:

• High School Diploma
• Post-secondary diploma in Office Administration or equivalent work experience
• 1-2 years office administration experience
• Independent problem-solving experience related to office administration is required
• Proficiency in the Microsoft Office suite of programs and skills with general computer applications
• Ability to represent the company in a mature, professional manner
• Excellent interpersonal communication skills and strong customer service acumen
• Strong organizational skills
• Experience in PDF software such as Adobe Pro or Bluebeam is an asset

As a condition of employment, employees are required upon hire to sign a Drug-Free Workplace Agreement, a Conflict-of-Interest Agreement, and Confidentiality and Invention Agreement.

Propak Systems Ltd. thanks all applicants for their interest however only those selected for an interview will be contacted.

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