Office manager

A global leader in medical diagnostics and life sciences technologies is currently seeking a proactive, organized, and bilingual Office Manager to oversee day-to-day administrative operations and provide executive support.

In this central role, you will be the cornerstone of office efficiency, fostering a collaborative, productive workplace while liaising regularly with local teams and international stakeholders outside CanadaJob Title: Office Manager (Bilingual)

Position Type: Full-Time (37.5 hours / week)

Work Model: Hybrid (3 to 4 days per week on-site after probation)

Location: Ville Saint-Laurent / Montreal Area, QC

Salary: Starting at $70,000 / year (commensurate with experience)


Advantages
Competitive Salary: Starting at $70,000 annually, based on relevant background and skills.

Work-Life Balance: Hybrid schedule (3–4 days in-office post-probation) with a predictable 37.5-hour work week.

Comprehensive Benefits: Full health, dental, vision, and disability insurance coverage.

Global Exposure: The opportunity to grow within an established international industry leader dedicated to advancing public health and medical innovation.

Collaborative Culture: An open, respectful, and dynamic workplace that values autonomy and professional development.

Responsibilities
Office Operations & Facilities: Oversee daily office functions, manage vendor relationships and facility services, maintain office supply inventory, and ensure spaces are well-organized and welcoming.

Executive & Administrative Support: Assist management with calendar coordination, meeting scheduling, domestic/international travel logistics, expense reporting, and document preparation.

Meeting & Event Coordination: Plan and execute internal meetings, cross-functional workshops, client visits, and company events.

Cross-Border Communication: Serve as a key liaison handling fluent verbal and written communications with team members, partners, and clients located outside Canada.

Billing & Document Control: Process invoices, review purchase orders, track administrative expenses, and maintain organized digital and physical record systems.

Onboarding & Employee Experience: Support local HR initiatives by coordinating smooth onboarding for new hires and championing a positive office culture.

Qualifications
Experience: 2 to 5 years of solid experience in a similar Office Manager, Executive Assistant, or Office Operations Coordinator role.

Bilingualism: Fluency in French and English (both oral and written) is strictly required to effectively communicate with international teams and clients outside Canada.

Software Proficiency: Advanced skills in Microsoft Office 365 (Word, Excel, PowerPoint, Outlook, Teams) and familiarity with modern collaboration platforms.

Key Skills: Exceptional organizational abilities, sharp attention to detail, discretion with confidential data, and a track record of handling multiple priorities independently.

Interpersonal Strengths: High emotional intelligence, proactive problem-solving mindset, and a positive team-oriented attitude.

Summary
Only candidates with the required experience will be contacted. You may apply directly to this posting or submit your application to the following address:

frederique.clement@randstad.ca

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.