Lone Tree Inc. | Senior Corporate Administrator

Job Description

Lone Tree Inc. | Lethbridge, AB | Permanent, 30 to 40 hours per week (flexible)

Pay: $33.00 to $38.00 per hour, depending on experience

About the role

Lone Tree Inc. is a Lethbridge-based family enterprise with a small, close-knit team that handles a wide range of work under one roof: accounting, HR, IT, marketing and real estate administration. Were looking for an experienced Senior Corporate Administrator to work directly with our CEO and keep the business running smoothly.

This is a senior role. Youll own the books, lead how our office systems and processes work, and support the CEO on strategic planning. If youve run an office before and want a job where your judgment is trusted and your work is visible, this is it.

What youll do

Accounting and financial administration

• Oversee full-cycle accounts receivable and payable, including invoicing, collections, vendor payments and reconciliations.
• Lead month-end and year-end processes and prepare financial reports for the CEO.
• Review the accuracy of transactions processed by team.

Strategy and CEO support

• Support the CEO in completing the annual strategic plan and each divisions annual objectives, including KPI tracking (Scaling Up methodology).
• Build and maintain the corporate calendar for the Board, CEO, corporate functions and divisions.
• Prepare materials for the Board and investors, and keep the investor portal up to date.

Systems, technology and process improvement

• Lead improvement projects: standardize tools, automate recurring reports and simplify administrative processes.
• Manage the SharePoint site and company websites, and coordinate IT support with outside providers.
• Write and maintain process and procedure manuals for each functional area.

HR administration

• Keep HR policies and records current.
• Run the quarterly performance review and STIP processes on schedule, and help managers handle HR tasks on their own.

Leadership

• Build strong working relationships with management, staff, vendors, investors and community partners.

Requirements

What you bring

• At least 5 years of senior administrative, office management or executive support experience.
• Full-cycle bookkeeping or AR/AP experience, including month-end. A diploma or coursework in accounting or business administration is an asset.
• Strong skills in Microsoft 365 (Excel, Word, Outlook, Teams, SharePoint) and accounting software. Experience with Dext, Adobe or website platforms is a bonus.
• A track record of improving processes, not just following them.
• Experience supervising or guiding other staff.
• Sound judgment and discretion with confidential financial, personnel and investor information.
• Clear communication with everyone from the CEO and Board to outside vendors.

Benefits

Why Lone Tree

• Growth. Assist the company with long term growth, allowing you to grow with the company.
• Direct access to the CEO. Your input shapes real decisions.
• Flexibility. 30 to 40 hours a week, with flexibility for the right person.
• Variety. Accounting, strategy, systems and people work, all in one role.
• A small team where everyones contribution matters.

How to apply

Submit your resume and a short cover letter telling us about an office process you improved and what changed because of it. We thank all applicants for their interest; only those selected for an interview will be contacted.

Requirements
What you bring At least 5 years of senior administrative, office management or executive support experience. Full-cycle bookkeeping or AR/AP experience, including month-end. A diploma or coursework in accounting or business administration is an asset. Strong skills in Microsoft 365 (Excel, Word, Outlook, Teams, SharePoint) and accounting software. Experience with Dext, Adobe or website platforms is a bonus. A track record of improving processes, not just following them. Experience supervising or guiding other staff. Sound judgment and discretion with confidential financial, personnel and investor information. Clear communication with everyone from the CEO and Board to outside vendors.