A trusted recruitment partner dedicated to guiding exceptional people to exceptional opportunities. The Executive Assistant to the CEO provides high level administrative operational and strategic support to the Chief Executive Officer.
Manage the CEOs complex calendar scheduling meetings appointments and travel arrangements.
Prioritize and coordinate daily activities to maximize the CEOs time and productivity.
Prepare agendas presentations reports briefing materials and correspondence.
Screen calls emails and other communications responding or escalating as appropriate.
Organize and maintain confidential files records and documentation.
Coordinate executive meetings board meetings and leadership team meetings.
Prepare meeting materials take minutes and track action items to completion.
Assist in planning company events conferences and executive engagements.
Support cross-functional projects and ensure timely follow-up on key initiatives.
Act as the primary point of contact between the CEO and internal/external stakeholders.
Build and maintain professional relationships with clients partners board members and senior leaders.
Draft professional communications announcements and presentations on behalf of the CEO.
Administrative & Operational Support
Coordinate domestic and international travel including itineraries accommodations visas and expense reporting.
Manage expense reports invoices and budget tracking for the executive office.
Support office operations and contribute to process improvements that enhance efficiency.
Handle sensitive information with the highest level of confidentiality and professionalism.
Conduct research and prepare summaries on business topics market trends and strategic initiatives.
Monitor project timelines and ensure follow-up on executive priorities.
Assist with special projects as assigned by the CEO.
Qualifications
2 years of experience supporting C suite executives preferably a CEO.
Exceptional organizational and time management skills.
Excellent verbal and written communication skills.
Paid Time off Employee wellness programm Health Insurance etc.
Executive Assistant to Chief Executive Officer • Toronto, Ontario, Canada
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