Fleet Coordinator

Job Description

Machinery and Equipment

Serving as a true service hub for all our job site operations, the Machinery and Equipment Department is a key partner for the company. EBC owns one of the largest equipment fleets in Canada, with more than 450 pieces of heavy equipment, over 150 road vehicles, and a comprehensive inventory of small tools.

About 30 experienced employees handle the procurement, preventive maintenance, and repair of all equipment. The team works tirelessly and in close collaboration with the job sites to provide tailored solutions, safe and reliable tools, and the best possible equipment to achieve optimal productivity.

Join us!

RESPONSIBILITIES

1. Health, Safety, and Security Compliance

• Support compliance with all health and safety policies related to equipment use;
  
• Document and report incidents, equipment failures, breakdowns, and corrective actions;
  
• Promote adherence to regulatory and compliance standards across all assigned operations;
  
• Support the administration and monitoring of CVOR requirements for Northec;
  
• Assist with obtaining and maintaining a CVOR certificate for EBC.
  

2. Fleet and Equipment Coordination

• Coordinate the utilization of heavy equipment and fleet assets across Ontario operations for both EBC and Northec;
  
• Conduct regular site visits to validate equipment condition, utilization, and compliance;
  
• Support equipment availability in line with project requirements;
  
• Maintain an up-to-date fleet inventory, including equipment condition, location, usage hours, maintenance history, registrations, and insurance information;
  
• Coordinate the mobilization and demobilization of equipment between project sites;
  
• Support fleet operations associated with Highway 407 projects and related activities;
  
• Prepare periodic reports on fleet condition, utilization, operational costs, and projected needs.
  

3. Maintenance, Repairs, and Monitoring

• Coordinate with project teams and superintendents regarding equipment availability for maintenance, repair, and inspection;
  
• Monitor preventive and corrective maintenance activities, including major repairs, in collaboration with the Quebec garage;
  
• Provide support to service providers performing equipment and light vehicle repairs;
  
• Monitor and ensure quality control of repairs completed by external service providers;
  
• Coordinate fleet registrations and insurance coverage for heavy equipment and light vehicles;
  
• Ensure compliance with annual government inspections for road vehicles, construction equipment, and lifting devices;
  
• Coordinate oil sampling activities in accordance with manufacturer guidelines and coordinate analysis with external providers;
  
• Transmit oil samples to Fluid Life;
  
• Process customer requests related to maintenance and repairs of light vehicles, including account setup and invoicing;
  
• Order parts and coordinate with suppliers as required;
  
• Utilize the CMMS system (MIR-RT) to track and manage maintenance activities.
  

Requirements

• Minimum 5 years of relevant experience in fleet coordination, heavy equipment operations, maintenance administration, or the construction industry;
  
• Strong knowledge of applicable safety regulations and compliance standards;
  
• Working knowledge of Ontario transportation regulations and fleet compliance requirements;
  
• Experience with CVOR administration and regulatory compliance;
  
• Solid understanding of mechanical and hydraulic systems for heavy equipment;
  
• Ability to interpret technical reports, inspection reports, and maintenance records;
  
• Experience coordinating maintenance activities and working with external service providers;
  
• 310A Automotive Service Technician Licence, 310T Truck and Coach Technician Licence, Heavy Equipment Technician certification, or equivalent mechanical experience is an asset;
  
• Proficiency with CMMS systems, Microsoft Excel, and Microsoft Office Suite;
  
• Valid driver's licence and willingness to travel to project sites across Ontario as required.
  
• Experience working within the construction, civil infrastructure, transportation, or heavy equipment industry.
  

DESIRED PROFILE

• Strong organizational skills and ability to manage competing priorities;
  
• Ability to work under pressure and handle multiple requests simultaneously;
  
• Strong communication and stakeholder coordination skills;
  
• High level of attention to detail and a solution-oriented mindset;
  
• Ability to build and maintain positive working relationships with internal teams and external service providers;
  
• Self-motivated and able to work independently while supporting multiple operational teams;
  
• Flexibility, availability, and willingness to travel between sites throughout Ontario.
  

Benefits

• 4 weeks of annual vacation;
  
• Complete group insurance program upon entry;
  
• Group RRSP with employer contribution to a Deferred Profit Sharing Plan (DPSP);
  
• 24 hour access to a virtual doctor (telemedicine);
  
• Training and development programs;
  
• Employee assistance program;
  
• Active social club and health and wellness committee;
  
• Diverse, innovative and stimulating environment;
  
• A company built on values of respect, integrity and a job well done;
  
• Corporate Clothing Program;
  
• Firm recognized as one of Canada’s Best Managed Companies.
  

In accordance with applicable pay transparency legislation, EBC Inc. has included the expected salary range for this role, which is $60,000 - $105,000. Compensation within the range is determined based on relevant experience, qualifications, localization, and internal equity. Base salary is one component of EBC’s comprehensive total rewards offering, which may include performance-based incentives, extended health and wellness benefits, retirement savings programs, and career development opportunities.

As part of our commitment to fair and transparent hiring practices, EBC may use artificial intelligence (AI) tools to support the candidate pre-screening process. These tools are used responsibly and in accordance with applicable privacy laws as well as EBC’s policies. Final decisions always remain the responsibility of our qualified talent acquisition professionals.

EBC welcomes applications from First Nations, Inuit, and Métis candidates and is committed to fostering an inclusive, culturally safe workplace.

Requirements
Minimum 5 years of relevant experience in fleet coordination, heavy equipment operations, maintenance administration, or the construction industry; Strong knowledge of applicable safety regulations and compliance standards; Working knowledge of Ontario transportation regulations and fleet compliance requirements; Experience with CVOR administration and regulatory compliance; Solid understanding of mechanical and hydraulic systems for heavy equipment; Ability to interpret technical reports, inspection reports, and maintenance records; Experience coordinating maintenance activities and working with external service providers; 310A Automotive Service Technician Licence, 310T Truck and Coach Technician Licence, Heavy Equipment Technician certification, or equivalent mechanical experience is an asset; Proficiency with CMMS systems, Microsoft Excel, and Microsoft Office Suite; Valid driver's licence and willingness to travel to project sites across Ontario as required. Experience working within the construction, civil infrastructure, transportation, or heavy equipment industry. DESIRED PROFILE Strong organizational skills and ability to manage competing priorities; Ability to work under pressure and handle multiple requests simultaneously; Strong communication and stakeholder coordination skills; High level of attention to detail and a solution-oriented mindset; Ability to build and maintain positive working relationships with internal teams and external service providers; Self-motivated and able to work independently while supporting multiple operational teams; Flexibility, availability, and willingness to travel between sites throughout Ontario.