Talent.com
ACCEO Solutions Inc.
Administrative Operations CoordinatorACCEO Solutions Inc. • Ontario,Remote
Administrative Operations Coordinator

Administrative Operations Coordinator

ACCEO Solutions Inc. • Ontario,Remote
Il y a plus de 30 jours
Type de contrat
  • Temps plein
  • Télétravail
Description de poste

Position Summary

The Administrative Operations Coordinator provides administrative and operational support to various teams across the organization. The role is responsible for coordinating administrative activities related to customer accounts, software licenses, maintenance agreements, hardware orders, invoicing preparation, renewals, operational follow-ups, and internal administrative processes.

The ideal candidate is organized, detail-oriented, autonomous, and able to manage multiple priorities in a fast-paced environment.

Key Responsibilities

Customer and Contract Administration

  • Set up and maintain maintenance agreements within internal systems
  • Prepare, send, and follow up on maintenance agreements and related customer documentation
  • Ensure receipt of signed customer documents and agreements
  • Create and update customer accounts and information within internal systems
  • Communicate required customer account or contract changes to the Finance department and other internal teams
  • Assist with customer renewal follow-ups and administrative requests

Operational Support

  • Support the administrative processing and follow-up of customer orders, software license activations, maintenance agreements, hardware requests, and related operational activities
  • Coordinate and follow up on RMAs completion
  • Assist with customer account administration, service requests, account changes, and operational follow-ups
  • Assist in coordinating installation and service schedules with internal teams
  • Prepare and maintain operational and customer-related administrative files
  • Perform customer and internal follow-ups as required

Billing and Finance Support

  • Review and prepare service tickets for invoicing prior to submission to Finance
  • Prepare commission-related reports and supporting documentation for Finance Assist with weekly overtime and on-call tracking processes
  • Support monthly operational and finance administrative requirements
  • Assist with lease application administration, including communication with leasing companies and customers, document preparation, follow-ups, and submission of required documentation
  • Prepare backup files and administrative reports related to customer services, cloud credits, and other operational activities

Reporting and Administrative Coordination

  • Assist in gathering, organizing, and preparing reports and operational information from various internal systems and data sources
  • Support the preparation and maintenance of operational tracking files and internal administrative reports
  • Assist management and internal teams with administrative reporting and operational follow-ups
  • Identify opportunities to improve, streamline, and automate administrative and operational processes, including the use of AI and other productivity tools.

General Administrative Support

  • Coordinate appointments and administrative activities
  • Order office supplies and maintain office administrative organization
  • Maintain organized administrative records and documentation
  • Provide general administrative support to various departments as required
  • Perform all other related administrative and operational duties as assigned

Qualifications

  • Diploma in Administration
  • Office Management, or equivalent experience
  • Previous experience in an administrative or operational support role
  • Strong organizational and time management skills
  • Attention to detail and ability to manage multiple priorities
  • Proficiency with Microsoft Office applications
  • Strong written and verbal communication skills in
  • English mandatory and French (nice to have)
  • Ability to work independently and collaboratively in a team environment

Assets

  • Experience in a software, technology, retail, or service-based environment
  • Experience using ERP, CRM, or internal business systems
  • Familiarity with invoicing, contract administration, customer account administration, software licensing, or service renewals
  • Experience supporting operational reporting or administrative tracking activities
Créer une alerte emploi pour cette recherche

Administrative Operations Coordinator • Ontario,Remote

Offres similaires

Revenue Operations Systems Admin

BuildOpsON, CA
Temps plein

Revenue Operations Systems Admin.Revenue Operations Systems Admin.At BuildOps, we’re building a groundbreaking software solution, purpose-built to support today’s commercial contractor.From helping... Voir plus

 • Offre sponsorisée

Care Coordinator for Integrated Health Services

Ontario Health atHomeSouthwestern Ontario, ON, CA
Temps plein

Be a vital part of Ontario Health atHome as a Care Coordinator, where you will assess patient needs and facilitate access to essential community services.Join a collaborative environment focused on... Voir plus

 • Offre sponsorisée

Office Manager

Pinchin in CanadaON, CA
Temps plein

Get AI-powered advice on this job and more exclusive features.Today is the day to boost your career! Pinchin is seeking an Office Manager to join our Administrative team in our Sudbury Office, supp... Voir plus

 • Offre sponsorisée

Office & Operations Coordinator - Growth & Flexible Hours

Safety CoSouthwestern Ontario, ON, CA
Temps plein

A leading safety management company in Waterloo, ON, is looking for a detail-oriented Office/Operations Assistant.This role involves providing essential office administration and operational suppor... Voir plus

 • Offre sponsorisée

Experienced HR Operations Coordinator

Ward & UptigroveSouthwestern Ontario, ON, CA
Temps plein +1

Explore an impactful HR Operations Coordinator position in Waterloo, where you will manage recruitment and HR processes effectively in a fast-paced environment.This role offers full-time, permanent... Voir plus

 • Offre sponsorisée

HR Operations Coordinator

Ward & UptigroveSouthwestern Ontario, ON, CA
Temps plein +1

Our client, a growing organization in the Waterloo area, is looking for a highly driven and adaptable.This hands‑on, execution heavy role manages daily HR processes with a strong focus on recruitme... Voir plus

 • Offre sponsorisée

Regional Office Manager: Admin & Operations Lead

Pinchin in CanadaON, CA
Temps plein

A multidisciplinary consulting firm is seeking an Office Manager to join their Sudbury Office.This role involves managing office operations, coordinating with various teams and providers, and overs... Voir plus

 • Offre sponsorisée

Student Advocacy Engagement Coordinator

Hillel InternationalSouthwestern Ontario, ON, CA
Temps plein

Enhance Jewish student advocacy on campus as an Advocacy Engagement Coordinator.Focus on developing leadership, managing advocacy initiatives, and addressing antisemitism.As part of the local campu... Voir plus

 • Offre sponsorisée

Administrative Officer

University of WaterlooSouthwestern Ontario, ON, CA
Temps plein +1

At the University of Waterloo, we create and promote a culture where everyone can reach their full potential.As an employee, you get support & opportunities that empower you to advance your career.... Voir plus

 • Offre sponsorisée

Continuous improvement coordinator - Cornwall

OlymelEastern Ontario, ON, CA
Temps plein

Join Olymel — Innovation, Quality, and Sustainable Growth!.At Olymel, we believe in innovation, quality, and sustainable growth.We are looking for a Continuous Improvement Coordinator - Cornwall to... Voir plus

 • Offre sponsorisée

Operations Supervisor for Digital Business

TP CanadaSouthwestern Ontario, ON, CA
Temps plein

Take charge as an Operations Supervisor for Digital Business at Teleperformance in Waterloo.This full-time role involves mentoring a team to meet and exceed client satisfaction and performance benc... Voir plus

 • Offre sponsorisée

Care Coordinator (Temporary)

UNAVAILABLESouthwestern Ontario, ON, CA
Temps plein

Are you an experienced registered nurse, physiotherapist, occupational therapist, social worker, dietitian, or speech language pathologist seeking a rewarding career that cares for others, in a pro... Voir plus

 • Offre sponsorisée

Technical Project Coordinator

University of TorontoON, CA
Temps plein +1

Get AI-powered advice on this job and more exclusive features.Home to over 40 departments and institutes, the University of Toronto's Temerty Faculty of Medicine lies at the heart of the Toronto Ac... Voir plus

 • Offre sponsorisée

Manager, Operations Controls and Governance

ManulifeSouthwestern Ontario, ON, CA
Temps plein

The Canada Operations 1st line Risk and Controls team is seeking an enthusiastic, organized and analytical individual as the Manager, Operations Control & Governance who will represent Canada Opera... Voir plus

 • Offre sponsorisée

Entry Level Logistics Coordinator at Quadro

Quadro Engineering Corp.Southwestern Ontario, ON, CA
Temps plein

Launch your logistics career with Quadro Engineering Corp.Junior Logistics Aftermarket Coordinator.Focus on international shipping and compliance in a supportive team environment.This entry-level p... Voir plus

 • Offre sponsorisée

Technical Operations Analyst

RideCo Inc.Southwestern Ontario, ON, CA
Temps plein

This is an opportunity in the exciting and fast-growing transportation technology industry.Public transit is being transformed from a system of static, scheduled fixed-routes, to a dynamic on-deman... Voir plus

 • Offre sponsorisée

Annual and Leadership Giving Coordinator

University of TorontoON, CA
Temps plein

Annual and Leadership Giving Coordinator.Annual and Leadership Giving Coordinator.Annual and Leadership Giving Coordinator.Be among the first 25 applicants.Annual and Leadership Giving Coordinator.... Voir plus

 • Offre sponsorisée

Office & Operations Assistant — Flexible Hours & Growth

ACUTE Environmental & Safety Services Inc.Southwestern Ontario, ON, CA
Temps plein

A safety management firm is seeking an organized Office/Operations Assistant for their Waterloo office.The role involves administrative and operational support, including answering phones, assistin... Voir plus

 • Offre sponsorisée

Ontario Health Care Coordinator Position

UNAVAILABLESouthwestern Ontario, ON, CA
Temps plein

Shape the future of patient care with a Care Coordinator role at Ontario Health atHome.Engage with diverse patients to provide tailored health services and support.Your mission will involve assessi... Voir plus

 • Offre sponsorisée

Operations Project Manager

NDI (Northern Digital Inc.)Southwestern Ontario, ON, CA
Temps plein

AT NDI, THE WORK YOU DO HERE MAKES A DIFFERENCE.Every day, we help shape the future of healthcare.We design and build 3D tracking systems that equip medical devices with advanced spatial navigation... Voir plus