Real Estate Administrative Assistant

Overview

Join to apply for the Real Estate Administrative Assistant role at JDass Corp.

Responsibilities

• Administrative Support: Provide general administrative support to real estate agents and brokers, including scheduling appointments, managing calendars, and organizing meetings.
• Document Preparation: Prepare and distribute real estate forms, documents, and marketing materials. Ensure all necessary documents are well-maintained and organized.
• Client Communication: Communicate with clients by greeting them, answering phone calls, responding to inquiries, and making follow-up calls.
• Office Management: Manage day-to-day office activities, including ordering supplies, maintaining electronic and paper filing systems, and processing mail.
• Coordination: Coordinate property showings, assist at open houses, and gather feedback from clients.
• Data Management: Maintain databases, create and update reports, and ensure accuracy of property and financial data.
• Travel Arrangements: Make travel arrangements for agents and brokers as needed.

Qualifications

• Post-secondary degree
• 2 years of relevant work experience within the real estate industry.
• Self-motivated, hardworking, detail-oriented, and analytical with a strong desire to learn.
• Demonstrated interest and passion for real estate in general.
• Ability to apply judgment, strategic thinking, and forward planning.
• Ability to establish credibility, trust and build relationships with people at all levels of the organization.
• Must demonstrate a high level of ethics and personal integrity.

Required Skills

• Software knowledge: MLS, TRREB, MATRIX, REALTOR.CA
• Webforms and document management: WebForms, REALM, Stratus, DigiSign, DocuSign, Broker Bay
• Experience with Follow Up Boss or KV Core is preferred
• Computer Proficiency: Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other relevant software
• Organizational and time-management skills
• Communication skills, both verbal and written
• Attention to detail
• Team player; able to work independently as well as in a team

Job Details

• Job Type: Full-time, permanent
• Schedule: Monday to Friday, plus weekends as required; flexible working hours
• Work Location: In person at Mississauga, Ontario

We appreciate the interest of all applicants; however, only those candidates to be interviewed will be contacted.

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