Document Controller

Carlson Construction Group, proudly owned and operated by the Carlson family, celebrated its 50th anniversary in 2021. As a distinguished contractor, Carlson specializes in heavy civil, industrial, marine, and deep foundation services. Recognized as one of the largest specialty contractors in British Columbia by Business in Vancouver’s annual rankings, our group of companies includes Brymark Installations Group, Corwest Fabrications, Vancouver Pile Driving, and Aligned Industrial Services. To learn more about us, visit the Carlson Construction Group .

Are you highly organized with a sharp eye for detail and a passion for streamlining processes?
Carlson Construction Group is seeking a Document Controller to support our dynamic construction teams across a wide range of exciting projects.

In this role, you’ll be instrumental in managing and safeguarding project documentation—ensuring accuracy, accessibility, and compliance with both company and client standards. You’ll work closely with project managers, engineers, and field teams to maintain physical and electronic records, uphold document control protocols, and contribute to the smooth execution of our construction operations.

Key Responsibilities

• Manage and maintain company documents, records, and files (physical and electronic)
• Support project teams by maintaining job-related documentation
• Code and enter data from electronic records
• Perform document quality control, including filing, revision updates, distribution, and disposal
• Track and report document revisions, retrievals, updates, distributions, and removals
• Design and maintain file structures for easy access and retrieval
• Maintain master lists of archived files for efficient retrieval
• Handle time-sensitive and confidential materials
• Review handover packages for correct documentation and revisions
• Provide general administrative support to project teams and the company

Qualifications & Requirements

• Experience in administrative roles with a focus on records/document management
• Intermediate proficiency in MS Office (Word, Excel, Outlook)
• Strong formatting and word processing skills
• Construction-related diploma/degree and 5+ years of scheduling experience, or equivalent technical training
• Excellent verbal and written communication skills
• Valid driver’s license and access to a vehicle
• Familiarity with construction documentation in sectors such as:
• Ports & Terminals
• Mining
• Pulp & Paper (an asset)
• Oil/Gas/Chemical Refining
• Piling

Skills & Attributes

• Highly organized with strong attention to detail
• Adaptable and able to manage multiple priorities in a fast‑paced environment
• Self‑starter with sound judgment and initiative
• Strong time management and prioritization skills
• Results‑driven and committed to meeting deadlines
• Team player with excellent interpersonal skills

Why You’ll Love Working With Us

• Competitive salary: $60,000 – $75,000 per year, plus performance bonus eligibility
• RRSP contributions based on years of service
• Annual Wellness Allowance to support your health and well‑being
• Flexible work schedule and professional development opportunities
• Weekly learning sessions and 14 statutory holidays per year
• Comprehensive benefits and room to grow within a family‑owned company that values its people

Ready to Make an Impact?

If you're looking for a role where your expertise will be valued and your contributions will make a real difference, we’d love to hear from you. Apply now and take the next step in your career with Carlson Construction Group.

A Quick Note to Agencies:

We kindly request that you refrain from submitting unsolicited resumes. We’re not accepting agency referrals for this role.

Need Accommodation?

If you require accommodation during the application process, please get in touch with us at careers@carlsoncg.com and let us know the position and location for you're applying.