Contract Conformance Specialist II

Our client is a Canadian multinational energy transportation company. They focus on the transportation, distribution, and generation of energy, primarily in North America. They have a long history in the responsible development and reliable and safe operation of North American energy infrastructure. They are one of the continent’s largest providers of gas storage and related services.

They are currently looking for a Contract Conformance Specialist II for their Edmonton, AB location.

Description:

The Contract Conformance Specialist (CCS) is accountable for the day-to-day sourcing and conformance responsibilities for all contractual arrangements of assigned capital and maintenance projects.

• The CCS manages the entire sourcing and administration stages of the potential proponents and eventual contracts on the Project/Program.
• The CCS manages the flow of documentation and communication related to the contractual relationship between Company and Contractor to ensure contractual obligations are met.
• The CCS facilitates the timely identification, communication, and resolution of contractual matters.
• The CCS interacts frequently with third parties as well as in-house departments including legal, project management, construction management, business development, system planning, procurement, contract management, project controls and other functional groups.
• The CCS reports directly to the SCM Team Lead, Construction Sourcing & Admin (“Team Lead”) unless directed otherwise. The CCS has an indirect reporting relationship to applicable Project Team(s).

Dimensions:

• Assigned projects or programs with a consolidated total of up to $50MM per year.
• Assigned projects or programs, including those of moderatecomplexity.

Desired Qualifications:

• Demonstrated ability to communicate in a clear, concise, and organized manner.
• Demonstrated excellent human relations, influencing, and listening skills to deal effectively with all levels of employees and management.
• Ability to develop collaborative working relationships with other departments to achieve goals. Familiarity with best management practices for contracting.
• Ability to support the negotiation of complex contracting issues.
• Ability to manage multiple tasks and to perform work with a reasonable level of supervision.
• Ability to communicate and interact effectively in a team environment.
• Excellent organizational skills.
• Excellent technical writing skills.
• Ability to effectively prioritize work in a timely manner.
• Demonstrated ability to proactively and effectively solve problems by using analytical skills to take corrective action before they become crises.
• Demonstrated proficiency working with office computer applications such as Microsoft Office, SAP, Oracle, andSharePoint.
• Experience in front-end RFx processes is a plus (contract strategy development, RFx preparation, managing bid/evaluate/award cycle, contract negotiation/formation and contract execution), as the CCS will be requested to provide front-end support.
• Knowledge of the varying provincial construction regulations and Act’s including applicable Builders Lien Act’s (NT, AB, SK, MB, ON) is also a plus.

Duties and Responsibilities:

• Demonstrate understanding of and compliance with Project Execution contracting strategy.
• Facilitate preparation of contract exhibits, which include scope, specifications, pricing, and special instructions.
• Assist in writing technical contract language describing the scope, pricing, and special instructions for each assigned project.
• Coordinate with the Team Lead to ensure project specific functional requirements and contractor clarifications & qualifications (when applicable) are incorporated in the final contract documents.
• Lead contract negotiations with potential proponents during the contract bidding and formation phases.
• Coordinate project team in its development of a project specific communication plan.
• Participate and assist with training regarding contract conformance to team and third-party personnel.
• Review documents submitted by contractors for compliance with contract and provide notification to contractors of non-compliance and deviations from baselines, with concurrence of team and project manager.
• Maintain contractor correspondence and documentation logs.
• Prepare and transmit in a timely fashion company generated correspondence, with concurrence of project team functional lead, construction manager and project manager.
• Manage change order process, which includes managing change order log, generating change directives, reviewing contractor requested changes, and preparing approved change orders.
• Prepare meeting agenda, participate in person at, and take & distribute meeting notes for, contract-related meetings between company and contractor, except for Progress Meetings.
• Establish and implement project contract document control and retention system in compliance with company procedures.
• Review contractor submitted invoices for compliance with the requirements; distribute for review and approval by the appropriate personnel; and monitor through payment to the contractor.
• Coordinate with project team, Team Lead and legal lead, as required, in resolution of contractual issues/claims as they arise.
• Coordinate contract close-out with project team to ensure strict compliance with the related contracts.
• Close out project contract files and submit for retention in compliance with Company procedures.
• Prepare for and provide assistance during company and external compliance audits.
• Ongoing communication regarding project’s contractual requirements, practices and issues, including providing weekly and monthly status updates to management.

Basic/Minimum Qualifications:

• Bachelor’s degree in an engineering, construction, legal, technical or business discipline with a minimum of 4 years of experience in legal, engineering, construction, and/or contract administration or contract conformance of construction related projects, preferably in the gas pipeline industry; or Associates degree with a minimum 7-10 years of experience in legal, engineering, construction, and/or contract administration or contract conformance of construction related projects, preferably in the gas pipeline industry.
• Specific knowledge and experience in contracting process and issues related to energy industry construction projects.
• Fundamental understanding of intent, context purpose and utilization of all documents typically included in or required by a contract.
• Significant experience performing contract administration at a field (construction site) location.

Work Conditions:

• The CCS’s primary location will be the Edmonton downtown office .
• The position requires occasional travel, approximately 25% of the time. Longer term field-based assignments are also a possibility however not guaranteed.

Job 61458