Our client, One of North America’s most admired and celebrated Arts & Cultural institutions is looking for a Project Coordinator & Executive Operations Assistant to join their Toronto Operations Department. This role will be accountable for providing strategic and tactical level coordination and administrative support to major project initiatives, planning and execution.
• Identifies and coordinates response to the appropriate parties required to resolve issues
• Provides support through research and drafting presentations and reports related to the strategic initiatives
• Provides support to other Senior Team members, and other staff
• Manages daily calendar and ensures team maintain commitment to daily schedule
• Manages the functional operation of the Project Office
• Conducts research, analysis and prepares high quality and effective presentations with minimal oversight.
• Develops schedules using MS Project or Primavera
• Researches equipment, services and purchases as required for the project
• Assists in planning and preparing for meetings of the Board of Trustees
• Compiles and tracks agenda and action items, prepares meeting briefings, reports and presentations
• Coordinates team meetings and priority items to bring forward based on the strategic priorities and operational needs
• Tracks and monitors the administrative budgets for the Division including monthly review of expenditures
RELEVANT QUALIFICATIONS, SKILLS AND EXPERIENCES:
• 5 years of experience providing executive administrative support
• 3 years working as a Project Coordinator
• Exposure or direct experience working in a department responsible for construction, engineering or architecture
• Directly related experience developing and implementing office practices and procedures.
• Well-developed research skills.
• Well-developed interpersonal, organization, verbal and written communication skills.
• Well-developed word processing, electronic calendaring and messaging skills.
• Advanced proficiency in Excel, scheduling software, PowerPoint, MS publisher and/or presentation graphics.
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half puts you in the best position to succeed by advocating on your behalf and promoting you to employers. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity – even on the go. https://www.roberthalf.ca/en/mobile">Download the Robert Half app and get 1-tap apply, instant notifications for AI-matched jobs, and more.
Questions? Call your local office at 1.888.490.4154. All applicants applying for Canadian job openings must be authorized to work in Canada.
© 2022 Robert Half. Québec permit number AP-2000503. By clicking “Apply Now,” you’re agreeing to https://www.roberthalf.ca/en/terms-of-use">Robert Half’s Terms of Use.
Project Coordinator & Operations Executive Assistant • Toronto, Ontario, Canada
A leading company in healthcare is seeking an organized Administrative Assistant to provide support to an Executive.The role requires strong communication skills, discretion, and the ability to jug... Voir plus
Executive Assistant and Operations Coordinator, DET OHT.Executive Assistant and Operations Coordinator.Downtown East Toronto Ontario Health Team.Executive Director and Manager, Operations and Popul... Voir plus
Contribute to construction projects as a Project Coordinator with E.This role combines office and site duties to facilitate seamless project operations.You will report to the Area Manager and suppo... Voir plus
Marketing and Executive Assistant.Provide executive & personal support to our Creative Director/Owner and EVP.Manage calendars, inboxes, and prepare key documents.Organize travel, events, and sales... Voir plus
At Sky Hotel and Residences we have created an oasis of luxury complemented by vibrant surroundings that invite exploration.We strive to provide exceptional hospitality experiences for all our gues... Voir plus
Lead the daily calendar management of one or more department members - including scheduling, meetings prioritization, scheduling conflicts, updating availability, authorizing changes to dates and l... Voir plus
A real estate services firm in Toronto, Ontario is seeking an Administrative Assistant to support the Director of Operations.The ideal candidate should have strong skills in communication and multi... Voir plus
A leading educational institution in Toronto is looking for an Executive Assistant & Project Administrator to provide comprehensive administrative support to the Office of the Provost and VP Academ... Voir plus
McCarthy Tétrault is a leading Canadian law firm offering a full suite of legal and business solutions to clients in Canada and around the world.With offices in Toronto, Montréal, Québec City, Calg... Voir plus
A dynamic digital agency based in Toronto seeks an Executive Assistant to support the corporate team with calendar management, project coordination, and communication management.The ideal candidate... Voir plus
Our client is a global leader in executive search.The Project Coordinator provides support by managing the progress of multiple projects from start to finish.Ideally you are currently working in a ... Voir plus
Be a pivotal part of our team as an Executive Assistant focused on project support and organizational efficiency.In this role, you will manage the Director’s schedule and assist with a variety of o... Voir plus
IGI is seeking a detail-oriented.Administrative Assistant and Document Control Coordinator.The role Administrative Assistant and Document Control Coordinator is responsible for a number of processe... Voir plus
Contribute to executive search success with Summit Search Group as a Project Coordinator.Oversee project management while improving your analytical and administrative skills in a supportive environ... Voir plus
Reporting to the Project Director, the Assistant Project Coordinator (Co-op Student) will have an active role on a heavy civil infrastructure project in the GTA.This office and site‑based 8‑month (... Voir plus
McCarthy Tétrault is a leading Canadian law firm offering a full suite of legal and business solutions to clients in Canada and around the world.With offices in Toronto, Montréal, Québec City, Calg... Voir plus
Senior Project Coordinator / PMO Analyst providing high‑quality project and operational support to an Expert Project Manager overseeing 5 concurrent projects and 8 seconded operational resources.Th... Voir plus
Hybrid role based out of Richmond Hill, Ontario.Employees must be physically located in Canada and able to attend the office when required.Canadian Viewpoint is a medium-sized market research firm ... Voir plus
We are looking for a highly organized, proactive, and tech‑savvy Project Coordinator & CEO Operations Manager to join our team on a 1‑year contract (mat leave coverage).This is a dual‑function role... Voir plus
We are looking for a highly organized, proactive, and tech-savvy Project Coordinator & CEO Operations Manager to join our team on a 1-year contract (maternal leave coverage).This is a dual-function... Voir plus
