Mechanical Project Administrator

Job Description

Job Description

Salary : $55,000 - $60,000

Servicing the GTA since 1982, we've grown from a family-run business into a team of over 100 certified HVAC and controls technicians, pipefitters, electricians, salespeople, in-house design engineers, and customer service representatives. Ambient Mechanical is committed to providing exceptional heating and cooling, ventilation, preventative HVAC maintenance, electrical and DDC controls, and energy-efficient solutions.

Job Duties include but are not limited to :

• Assist the Project Management Team with compiling construction project documentation including but not limited to project schedules, project updates, submittals, transmittals, etc.
• Maintain accurate work logs of construction activities, job information sheets, and project team rosters.
• Assist in contract administration and submittal log processes to ensure that the contract document requirements are met throughout the construction experience.
• Issue Purchase Orders (P.O.s) in a timely manner.
• Maintain databases and update spreadsheets regarding projects and work orders.
• Take and post project review meeting minutes.
• Enroll contractors and issue certificates of insurance as and when required.
• Assemble the closeout package including maintenance agreements, equipment information, warranties, and contractor contact information.
• Be trained in and prepared to assist with Mechanical Department Accounts Payable (A.P.) duties.

Education and Professional Requirements

Tools & Technology

Working Conditions

Ability to attend and conduct presentations and meetings.

Manual dexterity is required to use desktop computers and peripherals.

Lifting or moving up to 20 lbs. may be required.

Ambient Mechanical Ltd. welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates participating in all aspects of the selection process.