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Document Management Assistant
Document Management AssistantAxelon Services Corporation • Toronto
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Document Management Assistant

Document Management Assistant

Axelon Services Corporation • Toronto
Il y a 27 jours
Type de contrat
  • Permanent
Description de poste

Job Title : Document Management Assistant

Location : [Insert Location]

Pay : [Insert Pay]

Job Purpose :

  • Support the Employee Records Digitalisation project by scanning physical HR records.
  • Rename digital files according to the agreed naming convention.
  • Securely destroy physical documents in compliance with Client Records Management standards.

Qualifications & Skills :

  • Prior experience in document scanning, imaging, or records management preferred.
  • Strong attention to detail and accuracy.
  • Ability to follow strict naming conventions and compliance protocols.
  • Familiarity with secure document destruction processes.
  • Basic technical skills for operating scanning equipment and file management.
  • Ability to lift and handle physical boxes of documents.

    • Key Responsibilities :

    Document Preparation & Scanning

  • Organize and prepare physical employee records for scanning.
  • Operate scanning equipment to digitize documents ensuring high-quality, legible images.
  • Verify completeness and accuracy of scanned files before saving.

    • File Naming & Organization

  • Rename scanned files using the approved naming convention (e.g., EmployeeID_FirstName_LastName_DocumentType_DDMMYYYY).
  • Ensure files are stored in the designated digital repository for easy retrieval.

    • Secure Document Destruction

  • Destroy physical documents post-scanning in accordance with Client Records Management guidelines.
  • Confirm destruction is permanent and irreversible, ensuring compliance with regulatory and internal standards.

    • Compliance & Confidentiality

  • Handle sensitive employee information with strict confidentiality.
  • Follow all Client data privacy and records retention policies.

    • Reporting

  • Maintain logs of scanned and destroyed documents for audit purposes.
  • Report progress and any issues to the project manager.
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