Document Management AssistantAxelon Services Corporation • Toronto
No longer accepting applications
Document Management Assistant
Axelon Services Corporation • Toronto
27 days ago
Job type
- Permanent
Job descriptionPrior experience in document scanning, imaging, or records management preferred. Strong attention to detail and accuracy. Ability to follow strict naming conventions and compliance protocols. Familiarity with secure document destruction processes. Basic technical skills for operating scanning equipment and file management. Ability to lift and handle physical boxes of documents. Organize and prepare physical employee records for scanning. Operate scanning equipment to digitize documents ensuring high-quality, legible images. Verify completeness and accuracy of scanned files before saving. Rename scanned files using the approved naming convention (e.g., EmployeeID_FirstName_LastName_DocumentType_DDMMYYYY). Ensure files are stored in the designated digital repository for easy retrieval. Destroy physical documents post-scanning in accordance with Client Records Management guidelines. Confirm destruction is permanent and irreversible, ensuring compliance with regulatory and internal standards. Handle sensitive employee information with strict confidentiality. Follow all Client data privacy and records retention policies. Maintain logs of scanned and destroyed documents for audit purposes. Report progress and any issues to the project manager.
Job Title : Document Management Assistant
Location : [Insert Location]
Pay : [Insert Pay]
Job Purpose :
- Support the Employee Records Digitalisation project by scanning physical HR records.
- Rename digital files according to the agreed naming convention.
- Securely destroy physical documents in compliance with Client Records Management standards.
Qualifications & Skills :
Key Responsibilities :
Document Preparation & Scanning
File Naming & Organization
Secure Document Destruction
Compliance & Confidentiality
Reporting
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Management Assistant • Toronto
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