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- Whitby, ON
- project management assistant
Project management assistant Offres d'emploi - Whitby, ON
- Offre sponsorisée
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ABILITY MANAGEMENT AND WSIB ASSISTANT (TEMPORARY)
Job Code : 3887062
Durham District School Board
Job Details
The Durham District School Board (DDSB) is responsible for public education in the rural settings of Uxbridge, Brock and Scugog Townships and the urban settings of Ajax, Whitby, Pickering, and Oshawa. The DDSB accommodates a school population of nearly 76,000-day students, through 136 elementary and secondary schools and learning centres, and thousands more who take advantage of a wide variety of continuing education and adult credit courses.
The DDSB recognizes Indigenous rights are distinct. In the exercise of those rights, Indigenous staff and students shall not be subjected to actions with the aim or effect of depriving these distinct rights.
The DDSB is committed to learning and working environments that centre human rights and equity and that are safe, welcoming, respectful, equitable, accessible, inclusive, and free from discrimination, oppression, harassment and harm.
Title - Ability Management and WSIB Assistant
Reports to Manager of Ability Management
Department People and Culture
Job Purpose
Provides administrative support to assist in the efficient, timely and responsive operations of the Ability Management team. Facilitates and processes documentation and transactions in support of DDSB’s Ability management services and Workplace Safety and Insurance Board claims.
Accountabilities
- PROCESS DOCUMENTS : Review and compile medical documentation, certificates, long-term disability claims, and Workplace Safety and Insurance Board (WSIB) correspondence, forms and letters, verifying correctness, accuracy and consistency of information following established procedures and within timelines. Ensure the safeguarding of all confidential files.
- PROCESS AND MONITOR TRANSACTIONS : Process transactions through the system ensuring accuracy and within established guidelines and monitor all transactions for accuracy. Perform a wide range of activities such as inputting data and processing transactions, receiving and reviewing relevant information to establish new claims, generating applicable letters, monitoring claims for allowances and / or denials to ensure appropriate change notifications sent and maintaining all long-term disability tracking and statistics, assisting with payment of invoices and cheque requests for medical services and the Workplace Safety and Insurance Board.
- LIAISE WITH INTERNAL AND EXTERNAL STAKEHOLDERS : Interact with DDSB employees regarding disability or WSIB claims and provides general information regarding sick leave, long-term disability, medical forms, extensions of supply staff; provide relevant information and updates to DDBS Board office and external stakeholders including Case Managers, Federations, Unions, and Insurance companies . Respond to inquiries from claims adjudicators, employees, union representatives, ergonomics experts, and other staff regarding claim status, work processes, payment of sick leave, long term disability, WSIB benefits etc., based on information contained in the electronic case file, or direct the inquiry to the appropriate Department. Coordinate responses, prepare correspondence and communicate with others to ensure accurate and timely communication of information. Collaborate with team members to support the achievement of work plan activities and department goals and objectives; participate in department meetings.
- UPDATE INFORMATION : Conduct inputting and updating of information and assigned databases and records in an accurate manner to facilitate ease of data retrieval so that the reliability of all data can be relied upon.
- PROVIDE ADMINISTRATIVE SUPPORT : Perform administrative activities including data entry into defined templates, conduct filing, photocopying, faxing, scanning as per standard operating procedures; perform clerical functions such as preparing correspondence and scheduling department meetings.
- PREPARE REPORTS : Prepare timely and accurate disability reports, letters to employees regarding incident submissions, to meet department requirements, policies and quality standards.
Knowledge and Skills
Education and Experience
Education
Completion of a college diploma in a related discipline (Business or Office Administration or Human Resources) or a combination of education, training and experience deemed to be equivalent.
Experience :
Office Administration 1 year required
1 year WSIB Working knowledge preferred
1 year Long-term insurance administration preferred
Please note : This is a 35 hour per week, temporary position that is available until approximately June 30, 2025.
The DDSB is committed to equity and inclusion in the recruitment and hiring of qualified staff who reflect the diversity of our region. We encourage submissions from candidates who represent the various dimensions of diversity. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs.
While we appreciate all applications received, only those to be interviewed will be contacted.
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Posted On
January 29, 2025
Closing Date & Time
February 04, 2025 04 : 30 PM EST / EDT
Openings
Job Type
Contract
Job Category
Management & Professionals
Job Open To
Teachers, Principals & Superintendents, ECE, EA and Support Staff
City
Whitby
School / Location
EDUCATION CENTRE
Salary
63,775 - $74,617 per year (prorated)
End Date
2025 / 06 / 30
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