Program specialist Offres d'emploi - Waterloo, ON

Job Description

:

The Talent Acquisition (TA) team is seeking a highly organized, curious, and action-oriented professional to play a key role in supporting Talent Acquisition programs, technology, executive operations, and financial administration. Working across Talent Acquisition, Human Resources, Technology, and Risk teams, you will lead and support initiatives that enhance the experience of candidates, hiring managers, and recruiters while ensuring operational excellence across the function.

This role combines program management, recruiting technology enablement, governance, and financial administration, with opportunities to contribute to innovative solutions including and emerging AI-powered capabilities. The ideal candidate enjoys solving problems, improving processes, leveraging technology, and driving meaningful outcomes in a fast-paced environment.

What will you do?

• Support the administration, optimization, and continuous improvement of Talent Acquisition programs, processes, and technology platforms to enhance recruiter, hiring manager, and candidate experiences
• Manage Talent Acquisition documentation, knowledge management resources, training materials, interview guides, process maps, SharePoint content, and operational standards to support consistency and adoption across the function
• Support the deployment and adoption of recruitment technologies, AI-enabled capabilities, and future technology solutions through testing, communications, training, and change management activities.
• Coordinate Talent Acquisition operational governance, including key controls, audit readiness activities, compliance monitoring, reporting requirements, system access management, and process documentation
• Manage Talent Acquisition financial and administrative activities, including purchase orders (POs), invoice processing, budget tracking, vendor spend management, headcount reporting, and related operational support
• Develop reports, dashboards, and actionable insights to measure program effectiveness, technology adoption, recruiting performance, and operational outcomes, enabling informed business decisions

What do you need to succeed?

• 3+ years of experience in Talent Acquisition, Human Resources, Operations, Program Management, Technology, or a related field
• Experience supporting technology implementations, process improvements, change management initiatives, or operational programs
• Strong analytical skills with experience developing reports, dashboards, and business insights
• Proficiency including Excel, PowerPoint, Teams, SharePoint, and Copilot
• Strong project coordination, organizational, and stakeholder management skills
• Demonstrated ability to manage multiple priorities and deliver high-quality work in a fast-paced environment
• As this position is posted in several locations, we specify that bilingualism (French, English, both oral and written) is required for Quebec only as the position reports to a unilingual English-speaking manager outside Quebec

What's in it for you?

• The opportunity to move along a variety of career paths with amazing networking potential
• Flexible Benefits from the day you join to meet the needs of you and your family
• We’re committed to creating an inclusive and respectful environment. Our goal is to make sure all our employees have the chance to live up to their full potential
• We’re honoured to be recognized as a 2025 Best Workplaces in Ontario by Great Place to Work® Canada
• We are thrilled to be recognized by Excellence Canada with their top-level certification, the Canada Order of Excellence for Mental Health at Work®, for prioritizing employee well-being, fostering a positive work culture, and achieving excellence in mental health

*LI-NB1