Program assistant Offres d'emploi - Halifax, NS

Job Summary

The Faculty of Arts and Social Sciences (FASS) is dedicated to delivering the highest quality arts, humanities and social science education in Canada consistent with our standing among the top fifteen universities in the country. Reporting to the Department Chair, with day-to-day direction and checking of work performed by the Administrative Coordinator, the Graduate Program Administrative Assistant provides administrative support for the Department of History graduate program and performs other general administrative duties.

Key Responsibilities

• Act as a resource for current and prospective students, graduate committee, and faculty members, explaining department and university policies on a wide variety of issues.
• Update and submit graduate program calendar entries.
• Monitor the program scholarship budget and assist Graduate Coordinator with correct distribution of scholarship funds. Prepare TA-ship payroll for graduate students and graduate scholarship payments.
• Coordinate graduate admissions for the department, which includes receiving and tracking applications, following up on missing documentation, calculating admission GPAs for each applicant, and answering inquiries from applicants about the status of their application.
• Maintain and update the department’s website (for update faculty web pages, create new web pages as required, and update the online graduate student handbook annually). Coordinate occasional special projects related to the website, and liaise with the university web team as needed.
• Perform general office and related duties, and serve as back-up to the Administrative Coordinator and other departments as required. Provide additional administrative support to other departments primarily for website updates and to support web projects.

Note

The successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work from within Nova Scotia) as agreed by all parties based on operational requirements and university guidelines.

Required Qualifications

• Business/Administrative Professional diploma with approximately three to five years’ related work experience (or equivalent combination of training and experience).
• Excellent organization and interpersonal skills, attention to detail, and a proactive approach.
• Demonstrated strong verbal and written communication skills.
• Proficiency in MS Office applications (Word, Excel, Outlook) and an aptitude for learning new software packages.

Assets

• Experience in higher education or a similarly complex organization (government, health, etc.).
• Knowledge of and ability to use Banner, Navigator, the Graduate Funding Payment System, and Electronic Personnel Action Forms.
• Experience in website maintenance and familiarity with Adobe Experience Manager (AEM) content management program.

Job Competencies

The successful candidate is expected to demonstrate proficiency in Dalhousie’s competencies, in particular:

• Self-Awareness & Professionalism
• Respect & Inclusion
• Adaptability
• Knowledge & Thinking Skills
• Communication

Additional Information

Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.

Application Consideration

Non-probationary bargaining unit employees (NSGEU local 77) are given priority consideration. All other applications will be considered when there is no qualified candidate from the bargaining unit.

We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or People and Culture.

Diversity Statement

Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous Peoples of Turtle Island (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. In accordance with our Employment Equity Policy, preference will be given in hiring processes to candidates who self-identify as members of one or more of the equity-deserving groups listed above.