Program administrator • vancouver bc
Our client is seeking a highly organized and proactive Office Administrator to support the daily operations of their corporate head office in Vancouver.This role plays a central part in ensuring sm...Voir plus
Harbourfront Wealth is a dynamic industry leader specializing in financial services and wealth management.We are a fast-growing wealth management firm with over $15 billion in assets under administ...Voir plus
The Production Administrator supports the efficient operation of production plants by managing administrative tasks, coordinating maintenance schedules, and maintaining accurate records.This role e...Voir plus
We're growing our Engineering team and we're looking for a skilled, thoughtful person to work with us! As an IT Administrator at Intiveo, you will be helping manage our internal IT system and proce...Voir plus
BBA’s Leadership, Culture and Change (LCC) service line partners with clients to strengthen leadership capability, enable effective change, and build organizational cultures that support business s...Voir plus
AECOM is actively seeking a detail-oriented and organized Project Administrator/Coordinator to join our team.The ideal candidate will be responsible for managing document control, coordinating trav...Voir plus
Ensuring our people are paid accurately and on time is foundational to the experience we deliver.As a Payroll Administrator, you’ll be responsible for full-cycle Canadian payroll for approximately ...Voir plus
Ensuring our people are paid accurately and on time is foundational to the experience we deliver.As a Payroll Administrator, you’ll be responsible for full-cycle Canadian payroll for approximately ...Voir plus
Make a difference in a growing, innovative mental health organization and centre of excellence in people-centered care.Work with supportive colleagues who are passionate about improving lives and c...Voir plus
A career at HUB means your career opportunities are endless.From auto, personal or commercial lines, claims, employee benefits, administration, to becoming a full-time producer or account manager, ...Voir plus
Fortinet is recruiting a skilled Kubernetes Administrator to join our FortiStack team based out of Burnaby, BC.This team is responsible for the management, operation and continued development of ou...Voir plus
Maintain payroll information by collecting, calculating and entering data into payroll system (ADP WFN) as well as retrieving data when necessary;.Process new hires and onboarding of new employees ...Voir plus
Report to one of the QAI Locations (Burnaby, BC; Toronto, ON; Rancho Cucamonga, CA; Tulsa, OK; Middleburg Heights, OH; Loves Park, IL; Medley, FL).Quality, Safety, and Customer Experience.QAI labor...Voir plus
School of Construction and the Environment.The Program Assistant provides administrative and operational support required to ensure successful delivery of all full-time and/or part-time studies pro...Voir plus
The ERP Administrator is a critical, cross-functional role within the Business Applications team responsible for the health, configuration, and optimization of the ERP environment.While the primary...Voir plus
Thank you for your interest in Intercity Packers.We are always looking for qualified people to join our team who share our passion for integrity, quality, safety, sustainability, accountability and...Voir plus
At Aviso Wealth, we are dedicated to improving the financial well-being of Canadians.As a leading wealth management organization, we are committed to leadership, innovation, partnership, responsibi...Voir plus
At Stantec, we have some of the world’s leading professionals passionate about enabling our business to be its best.Our business teams include finance, procurement, human resources, information tec...Voir plus
Join a dynamic team where youll keep the North Vancouver office running smoothly, managing everything from administrative operations to financial processes.This is a hands-on role perfect for someo...Voir plus
Job Description
Our client is seeking a highly organized and proactive Office Administrator to support the daily operations of their corporate head office in Vancouver. This role plays a central part in ensuring smooth office functions, supporting corporate administrative tasks, and assisting executive leadership with scheduling and coordination. The ideal candidate is detail-oriented, resourceful, and able to manage a variety of administrative and operational duties across departments.Act as the first point of contact at the head office by managing reception duties including greeting visitors, handling calls, and responding to general inquiries.
Coordinate all incoming and outgoing mail and courier shipments, maintaining accurate tracking records.
Oversee maintenance of office equipment and facilities, and manage supply inventory and distribution across all office locations.
Develop and implement standardized office procedures and continuously improve internal processes.
Lead environmentally sustainable office initiatives.
Monitor and support the annual office budget, including tracking expenditures and identifying variances.
Prepare corporate documents such as reports, correspondence, and spreadsheets, and assist with preparation for corporate meetings and events.
Manage office lease agreements and ensure insurance coverage is current and valid.
Support financial processes by assisting with credit card and travel invoice reconciliations, and providing documentation for audits.
Coordinate travel and event logistics, including booking transportation, accommodation, and event registrations.
Prepare briefing materials and presentations for meetings.
Provide meeting and event support including booking catering, AV setup, and space reservations.
Proven experience in office administration or a similar corporate support role.
Strong organizational and multitasking abilities with keen attention to detail.
Excellent communication and interpersonal skills.
Proficient with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Ability to work independently and handle confidential information with discretion.
Experience supporting senior level executives preferred.
Previous exposure to travel booking and event coordination preferred.
