Program administrator • vancouver bc
Our client is seeking a highly organized and proactive Office Administrator to support the daily operations of their corporate head office in Vancouver.This role plays a central part in ensuring sm...Voir plus
The Production Administrator supports the efficient operation of production plants by managing administrative tasks, coordinating maintenance schedules, and maintaining accurate records.This role e...Voir plus
At Aviso Wealth, we are dedicated to improving the financial well-being of Canadians.As a leading wealth management organization, we are committed to leadership, innovation, partnership, responsibi...Voir plus
Harbourfront Wealth is a dynamic industry leader specializing in financial services and wealth management.We are a fast-growing wealth management firm with over $15 billion in assets under administ...Voir plus
We're growing our Engineering team and we're looking for a skilled, thoughtful person to work with us! As an IT Administrator at Intiveo, you will be helping manage our internal IT system and proce...Voir plus
BBA’s Leadership, Culture and Change (LCC) service line partners with clients to strengthen leadership capability, enable effective change, and build organizational cultures that support business s...Voir plus
Our client is a legal practice based in Vancouver BC with offices both here and in Toronto.Their focus is on helping clients from construction and infrastructure, commercial litigation, insurance, ...Voir plus
Key Equipment Services, a division of Heritage Food Service Group of Canada, is the largest service provider for the food service industry in western Canada.We have 40 years of history, and our lic...Voir plus
If you are someone who enjoys structured, detail-focused work, takes pride in accuracy, and is comfortable managing high-volume transactions in a process-driven environment, this could be a strong ...Voir plus
A career at HUB means your career opportunities are endless.From auto, personal or commercial lines, claims, employee benefits, administration, to becoming a full-time producer or account manager, ...Voir plus
Fortinet is recruiting a skilled Kubernetes Administrator to join our FortiStack team based out of Burnaby, BC.This team is responsible for the management, operation and continued development of ou...Voir plus
About FirstService Residential:.FirstService Residential transforms the property management landscape by providing professional association management services to over 9,000 residential communities...Voir plus
Thank you for your interest in Intercity Packers.We are always looking for qualified people to join our team who share our passion for integrity, quality, safety, sustainability, accountability and...Voir plus
At Aviso Wealth, we are dedicated to improving the financial well-being of Canadians.As a leading wealth management organization, we are committed to leadership, innovation, partnership, responsibi...Voir plus
The Bosch Group is a privately held supplier of innovative technology and services with over 400,000 associates worldwide.Its unique private ownership structure was established to promote entrepren...Voir plus
The ERP Administrator is a critical, cross-functional role within the Business Applications team responsible for the health, configuration, and optimization of the ERP environment.While the primary...Voir plus
Join a dynamic team where youll keep the North Vancouver office running smoothly, managing everything from administrative operations to financial processes.This is a hands-on role perfect for someo...Voir plus
If you thrive in a team-oriented workplace that challenges your skills, to drive your career development, embraces diversity and rewards innovation, with competitive pay and great employee programs...Voir plus
At Stantec, we have some of the world’s leading professionals passionate about enabling our business to be its best.Our business teams include finance, procurement, human resources, information tec...Voir plus
Job Description
Our client is seeking a highly organized and proactive Office Administrator to support the daily operations of their corporate head office in Vancouver. This role plays a central part in ensuring smooth office functions, supporting corporate administrative tasks, and assisting executive leadership with scheduling and coordination. The ideal candidate is detail-oriented, resourceful, and able to manage a variety of administrative and operational duties across departments.Act as the first point of contact at the head office by managing reception duties including greeting visitors, handling calls, and responding to general inquiries.
Coordinate all incoming and outgoing mail and courier shipments, maintaining accurate tracking records.
Oversee maintenance of office equipment and facilities, and manage supply inventory and distribution across all office locations.
Develop and implement standardized office procedures and continuously improve internal processes.
Lead environmentally sustainable office initiatives.
Monitor and support the annual office budget, including tracking expenditures and identifying variances.
Prepare corporate documents such as reports, correspondence, and spreadsheets, and assist with preparation for corporate meetings and events.
Manage office lease agreements and ensure insurance coverage is current and valid.
Support financial processes by assisting with credit card and travel invoice reconciliations, and providing documentation for audits.
Coordinate travel and event logistics, including booking transportation, accommodation, and event registrations.
Prepare briefing materials and presentations for meetings.
Provide meeting and event support including booking catering, AV setup, and space reservations.
Proven experience in office administration or a similar corporate support role.
Strong organizational and multitasking abilities with keen attention to detail.
Excellent communication and interpersonal skills.
Proficient with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Ability to work independently and handle confidential information with discretion.
Experience supporting senior level executives preferred.
Previous exposure to travel booking and event coordination preferred.
