Direction Offres d'emploi - Kitimat, BC

Job Description

TITLE : Executive Assistant

TERMS : Permanent full-time (34 hours / four-day week)

LOCATION : Hybrid Vancouver

REPORTS TO : Executive Director

SALARY : $70K– $75K

THE ROLE

The Executive Assistant to Senior Leadership reports to the Executive Director (ED)  and supports the EDs and the Senior Director, Operations’ daily activities, managing their schedules, sorting and prioritizing correspondence, maintaining and updating financial records and processes, and preparing correspondence and meeting materials as required.  This role is an important conduit for Senior Leadership’s various workstreams and facilitates connection and collaboration between Senior Leadership, the Leadership team and its working groups, the Board of Directors, external audiences, and staff across the organization.

KEY RESPONSIBILITIES

• Provide administrative support to the Executive Director and Senior Director, Operations including managing calendars, responding to requests, preparing reports, drafts, and correspondence.
• In close collaboration with Senior Leadership staff, Board Planning, and Reporting Manager, Board directors, and the Leadership team, support board and board committee meeting planning and preparation.
• Support board record maintenance and filing architecture.
• Provide scheduling, agenda-setting, and minute-taking support for Leadership Team meetings and other meetings as required.
• In close collaboration with the Senior Leadership team, routinely review department priorities and update / maintain Senior Leadership’s identified annual and strategic plan deliverables via relevant platforms / documents.
• Support departmental and board events and retreat planning, including Leadership Team, All-Staff, and board retreats.
• In close collaboration with the Finance and Administration department, coordinate recurring financial, administrative, and operational processes for the Senior Leadership team to ensure a seamless workflow, including assisting Finance team with securing appropriate signing authority.
• Support Executive Director and Senior Director, Operations with budget management, including support with contracts and tracking budget over / under spends and variances.
• Ensure accurate and timely expense processing to enable transparent financial tracking and reporting.
• Support Senior Leadership’s external relationship stewardship (i.e. vendors, donors, and general inquiries).
• Support the training of team members on the use of financial tools and forms, and adherence to established administrative policies and processes of the organization.
• Maintain and update department’s administrative database and filing systems.
• Research and provide recommendations on special projects / tasks as required.
• Other duties as required

TITRE DU POSTE  : Adjoint.e de direction

CONDITIONS  : Poste permanent, à temps plein (34 heures hebdomadaires; semaine de quatre jours)

LIEU DE TRAVAIL  : Hybride, à Vancouver

SUPERVISION IMMÉDIATE  : Direction générale

SALAIRE  : Entre 70 000 et 75 000 $ par an

DESCRIPTION DU POSTE

L’adjoint.e de direction assiste la direction principale et relève de la direction générale. Cette personne épaule les membres de la direction générale et de la direction principale des opérations dans leurs activités quotidiennes  : gestion des emplois du temps, tri et priorisation de la correspondance, tenue et mise à jour des dossiers et des processus financiers, préparation de la correspondance et des documents liés aux réunions, selon les besoins. Elle joue un rôle important dans la gestion des différents dossiers qui relèvent de la direction principale et favorise les liens et la collaboration entre la direction principale, l’équipe de direction et ses groupes de travail, le conseil d’administration, les publics externes et le personnel de la Fondation.

PRINCIPALES RESPONSABILITÉS

Qualifications

QUALIFICATIONS

Education & Experience

WHAT YOU BRING TO THE ROLE

Knowledge, Skills, & Abilities

PROFIL

Formation et expérience

VOTRE APPORT

Connaissances, compétences et aptitudes requises

Additional Information

WHAT WE OFFER

HOW TO APPLY

Please submit your resume and cover letter to https : / / davidsuzuki.org / careers /

The David Suzuki Foundation is strongly committed to equity and diversity and to creating a welcoming and inclusive workplace. We especially encourage applications from equity-deserving groups; specifically Indigenous and racialized people, members of the LGBTQIA2S+, trans and gender-diverse communities, women and people with disability, chronic illness and / or neurodiversity.

CE QUE NOUS OFFRONS

COMMENT POSTULER

Veuillez soumettre votre curriculum vitae et votre lettre de motivation en ligne à l’adresse suivante  : https : / / davidsuzuki.org / careers /

La Fondation David Suzuki est fortement engagée en faveur de l’équité, de la diversité et de la création d’un lieu de travail accueillant et inclusif. Nous encourageons tout particulièrement les candidatures des groupes méritant l’équité, en particulier les personnes autochtones et racisées, les membres des communautés LGBTQIA2S+, les personnes trans et de diverses identités de genre, les femmes, les personnes ayant un handicap ou une maladie chronique, ainsi que les personnes neurodivergentes.