- Work Term : Permanent
- Work Language : English
- Hours : 37.5 hours per week
- Education : College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
- Experience : 2 years to less than 3 years
Tasks
- Coordinate the flow of information within the team
- Open and distribute mail and other materials
- Record and prepare minutes of meetings, seminars and conferences
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Order office supplies and maintain inventory
- Arrange travel, related itineraries and make reservations
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Provide customer service
- Maintain and manage digital database
- Perform basic bookkeeping tasks
- Liaise with departmental and corporate officials and with other organizations and associations
- Prepare and co-ordinate the production and submission of summary briefs and reports
Computer and technology knowledge
- Google Docs
- MS Excel
- MS Outlook
- MS PowerPoint
- MS Word
- MS Office
- Quick Books
Area of specialization
- Correspondence
- Reports and records
- Contracts
- Invoices
Security and safety
- Bondable
- Criminal record check
- Driver's validity licence check
Transportation / travel information
- Own vehicle
- Valid driver's licence
Work conditions and physical capabilities
- Ability to work independently
- Attention to detail
- Work with minimal supervision
Personal suitability
- Ability to multitask
- Excellent oral communication
- Excellent written communication
- Organized
- Team player
- Accurate
- Reliability
- Dependability
- Efficient interpersonal skills
Screening questions
- Are you currently legally able to work in Canada?
- Do you currently reside in proximity to the advertised location?
- Do you have previous experience in this field of employment?
- Do you have the necessary equipment for remote work (i.e. internet, home office, etc.)?
Workplace information
Remote work available
Health benefits
- Dental plan
- Disability benefits
- Health care plan
- Paramedical services coverage
- Vision care benefits
Financial benefits
- Bonus
- Life insurance
- Registered Retirement Savings Plan (RRSP)
Other benefits
- Learning / training paid by employer
- Paid time off (volunteering or personal days)
- Team building opportunities
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