Executive Assistant

Kingstec is an engineering and project management firm in Mississauga. We are looking for a motivated and energetic individual to join our team.

Job Description:

We are seeking an English and Cantonese-speaking Executive Assistant to assist the director in overseeing the daily operations of our engineering company.

Responsibilities include:

· Manage and supervise administrative team including receptionists, and administrative staff

· Assist in review, revise and implement company policy and procedures

· Oversee maintenance of office building and related office equipment (office cleaning, safety related items, security, office supplies etc)

· Assist with recruitment, onboarding and employee relations while being able to communicate effectively in Cantonese and English

· Coordinate employee training and development programs

· Assist in maintaining employee records (vacation, sick time, personnel files, benefits administration)

· Assist in handling employee concerns and provide support to resolve human resource issues

· Assist in planning and organizing company events and meetings

· Manage office budget and expenses

· Enforce and monitor health and safety regulations according to Ontario law, maintaining a safe and secure work environment for employees

Qualification:

• Diploma or above in Business Administration and/or Human Resources discipline
• Minimum 5 years of relevant Office administration role and HR experience of which 3 years in a supervisory level
• Proficient in Microsoft Word, Outlook, Teams, PowerPoint & Excel
• Excellent working knowledge of Federal & Provincial employment laws and regulations
• Fluency in Cantonese/English is required as well as strong verbal and written communication skills in both languages
• Strong organizational & leadership skills. Must be a team player, hardworking, responsible, independent, and pay meticulous attention to detail
• Experienced in problem-solving and conflict resolution
• Strong interpersonal and communications skills. Able to lead and work in a team-oriented, fast-paced environment. Must be able to multitask and work well under pressure

Benefits

• Group Benefits including medical, dental, vision and life insurance
• Bonus opportunity twice a year
• Paid vacation from 2 to 4 week depending on years of services