Facilities Coordinator

Ref ID : 05050-0012423343

Classification : Office Assistant

Compensation : $50000.00 to $60000.00 yearly

Do you enjoy multi-tasking? Provide support with various administrative tasks as an Office Assistant at an expanding Non-Profit company that has partnered with Robert Half to find the right candidate. This position would best suit a self-starter with a lot of initiative and drive. If you're an Office Assistant looking for permanent employment in the Aurora, Ontario area, this opportunity may be right for you.

Major responsibilities

Facilities & Assets Coordination

• Maintain database of owned and leased properties
• Ensure property files are properly kept up to date in accordance with company policy
• Onboard & Off-board offices & sites as required
• Monitor lease and mortgage agreements to ensure compliance and contractual obligations are met
• Maintain and manage list of upcoming lease and mortgage expiration dates to ensure proper renewal process followed
• Review all new leases to ensure they follow our clients guidelines
• Maintain list of repairs and maintenance on leased and owned properties for analysis and projections
• Assist Directors with completion of Ministry Infrastructure Surveys
• Assist with the development of competitive tenders (Request for Proposal, Request for Quote etc.)for large capital projects
• Maintain a list of capital requests and keep accurate records on funded projects
• Develop and maintain database of leased and owned vehicles
• Ensure procurement guidelines are met & policies are followed during procurement process for all capital purchases.
• Liaise with 3rd party Fleet Management company as needed & ensure Fleet contract is adhered to
• Review & analyze data within vendor portal to provide information and recommendations regarding our clients fleet as needed
• Liaise with the Supported Living Manager for the purchase of any new vehicle to provide purchase order, cheque requisition and all required paper work including insurance
• Review and recommend cost-saving initiatives for facilities management
• Interact with Managers regarding facilities management and operational issues as it relates to the effective operation of the facility and cost saving measures.

Procurement Support

Financial Support

Job Requirements :

if you enjoy working in a collaborative environment and want to advance your current position, we want to hear from you! If you love working in a fast-paced and thriving environment, this position may be a great fit for you. Contact us now - this position is expected to be staffed by the end of the week!

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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Questions? Call your local office at 1.888.490.4154. All applicants applying for Canadian job openings must be authorized to work in Canada.

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