office administrative assistant

• Work Term : Permanent
• Work Language : English
• Hours : 40 hours per week
• Education : Bachelor's degree
• Experience : 1 year to less than 2 years
• or equivalent experience

Work setting

• Business services
• Manufacturing or processing industry

Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Coordinate the activities of the HR department in order to ensure they meet the organization's goals
• Coordinate the flow of information within the team
• Plan and control budget and expenditures
• Schedule and confirm appointments
• Manage contracts
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Advise senior management
• Order office supplies and maintain inventory
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Conduct research
• Perform data entry
• Provide customer service
• Work with the marketing department to understand and communicate marketing messages to the field
• Maintain and manage digital database
• Perform basic bookkeeping tasks
• Consult with clients after sale to provide ongoing support
• Take customers' orders
• Prepare purchase orders
• Ship orders

Computer and technology knowledge

• Google Docs
• Microsoft Visio
• MS Excel
• MS Outlook
• MS PowerPoint
• MS Word
• Adobe Photoshop
• Enterprise resource planning (ERP) software
• Information technology
• Social Media
• Human resources software
• MS Office
• LinkedIn
• Electronic mail

Area of work experience

• Purchasing, procurement and contracts
• Human resources

Area of specialization

• Correspondence
• Reports and records
• Contracts
• Invoices
• Project management
• Business process management
• Facility management

Security and safety

• Basic security clearance
• Credit check

Transportation / travel information

Public transportation is available

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Repetitive tasks
• Large workload
• Work with minimal supervision

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Judgement
• Organized
• Team player
• Accurate
• Client focus
• Reliability
• Time management
• Accountability
• Dependability
• Due diligence
• Quick learner

Screening questions

Are you currently legally able to work in Canada?

Health benefits

• Dental plan
• Disability benefits
• Health care plan
• Paramedical services coverage
• Vision care benefits

Financial benefits

• Bonus
• Group insurance benefits
• Life insurance
• Registered Retirement Savings Plan (RRSP)

Long term benefits

• Long-term care insurance
• Maternity and parental benefits

Other benefits

• Free parking available
• Learning / training paid by employer
• On-site amenities
• On-site recreation and activities
• Team building opportunities
• Parking available
• Travel insurance
• Wellness program

Support for newcomers and refugees

• Offers mentorship programs that pair newcomers and / or refugees with experienced employees
• Does not require Canadian work experience

Supports for visible minorities

• Offers mentorship programs that pair members of visible minorities with experienced employees
• Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities
10 days ago