Administrative Coordinator - Logistics

Position Summary:

We are seeking an Administrative Coordinator to support the logistics team in global shipping and documentation. This entry-level role involves assisting with international shipping documentation, invoice entry, ERP system updates and communication with internal teams and external partners.

Key Responsibilities:

· Track shipments and update delivery status in internal systems

· Prepare and review shipping documentation (commercial invoices, packing lists, bills of lading, etc.)

· Support import/export compliance activities under supervision

· Communicate with freight forwarders, carriers, customs brokers, and warehouses

· Help resolve basic shipment delays or discrepancies

· Maintain accurate logistics records and reports

· Collaborate with internal teams such as procurement, finance, and operations

· Follow company policies and international trade regulations

· Assist Logistics Coordinators with shipping coordination, if required

This job may require additional responsibilities and duties as assigned by SGF

Key Skills:

· International logistics coordination

· Shipment tracking and documentation

· Communication and coordination

· Problem-solving

· Data entry and reporting

· Time management

Qualification:

· Diploma in Logistics, Supply Chain, Business, or related field (or equivalent experience)

· Basic knowledge of international logistics and shipping processes an asset

· Ability to multitask and work effectively under pressure

· Proficiency in MS Office (Excel, Word, Outlook)

Working Conditions:

· Full-time position, based at the office

· Standard office hours, Monday to Friday 8:00 AM – 5:00 PM