BookkeeperCanadaConfidential transport • Woodbridge, ON, Canada
Bookkeeper
CanadaConfidential transport • Woodbridge, ON, Canada
1 day ago
Job type
- Full-time
Job descriptionIssue customer invoices based on dispatch / load confirmations . Monitor aging reports and follow up on overdue balances . Apply payments correctly across multiple companies and currencies (USD / CAD) . Reconcile discrepancies between Super Dispatch, bank deposits, and QBO . Review, verify, and process vendor and subcontractor invoices for accuracy and proper authorization. Verify driver settlements, trip sheets, and deductions before payment. Enter invoice data into the accounting system QBO and Dext for payment processing. Schedule ETF / wire payments via RBC Pay Edge payment platform . Maintain accurate payable aging and cash-flow awareness. Reconcile bank accounts, credit cards, fuel expenses, payroll, and loan accounts monthly. Investigate and resolve discrepancies promptly. Ensure books are month-end ready for accountant review . Prepare payroll data for drivers, dispatchers, and staff . Track vacation pays, deductions, bonuses, and holdbacks . Coordinate with ADP for processing and compliance. Assist with HST / GST and other filings . Prepare financial reports : Balance Sheet Cash Flow AR / AP aging Support year-end closing and tax preparation . QuickBooks Online (QBO) core accounting system Dext Super Dispatch — load / invoice verification ADP Online banking : Multi-Platform Microsoft Excel / Google Sheets — reconciliations & tracking Communication : Teams, email, WhatsApp (internal coordination) Diploma or certificate in Accounting, Bookkeeping, or Finance College degree in Accounting, Business Administration, or Finance QuickBooks Online certification Full-cycle bookkeeping principles Canadian basic tax structure (payroll, sales tax, corporate) Accounts receivable & payable management Bank reconciliation and financial controls Multi-currency transactions (USD / CAD) Transportation or logistics accounting workflow (strong asset) 3+ years bookkeeping experience Hands-on QuickBooks Online usage Experience with high-volume transactions Experience in transportation, trucking, or logistics company Cross-border accounting exposure (Canada & U.S.) Payroll coordination experience Accurate data entry and reconciliation Financial report preparation Spreadsheet proficiency Document organization and audit readiness Extreme attention to detail Strong time management & deadline discipline Confidentiality and integrity Problem-solving mindset Ability to work independently with minimal supervision Clear communication with dispatch, management, and accountants Books reconciled monthly without delays AR aging within target collection period Accurate driver / vendor payments without corrections Zero missed tax or payroll deadlines Clean year-end for accountant submission Management always knows true cash position . No surprises in taxes, payroll, or liabilities . Financial records are clean, organized, and audit ready . Operations and accounting are fully aligned . Mid-Level (3–5 yrs) $50,000 - $60,000 ($25-$30 hourly)
Job Description
Job Description
Bookkeeper — Job Description
Company : Confidential
Industry : International transportation & logistics
Reports to : Vice President / CEO / External Accountant
Employment type : Full-time
Position Overview
The Bookkeeper is responsible for maintaining accurate financial records for daily operations, ensuring timely recording of transactions, reconciliation of accounts, payroll support, and preparation of financial data for management and external accountants.
This role is critical to cash flow visibility, compliance, and operational control across Canadian and U.S. entities.
The ideal candidate is detail-oriented, organized, deadline-driven, and experienced with QuickBooks Online and transportation-related accounting workflows .
Core Responsibilities & Duties
Daily Accounting Operations
- Record all financial transactions in QuickBooks Online (AP, AR, expenses, journal entries).
- Match deposits and payments to loads, invoices, VINs, or customers .
- Maintain accurate chart of accounts and proper expense categorization.
- Upload and organize receipts using Dext or similar document capture tools .
Accounts Receivable
Accounts Payable
Bank & Credit Card Reconciliation
Payroll Support
Compliance & Reporting
Profit & Loss
Key Tools Used
Education Requirements
Required :
Preferred :
Required Knowledge
Experience
Required :
Strongly Preferred :
Skills & Abilities
Technical Skills
Core Competencies
Key Performance Indicators (KPIs)
What Success Looks Like in This Role
Salary Ranges (2026) :
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Bookkeeper • Woodbridge, ON, Canada
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