administrative assistant
- Work Term : Permanent
- Work Language : English
- Hours : 32 to 40 hours per week
- Education : College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
- Experience : 7 months to less than 1 year
Work setting
Information technology (IT) consulting
Tasks
- Assist with staff consultation and grievance procedures
- Coordinate the flow of information within the team
- Direct and control daily operations
- Evaluate daily operations
- Plan and organize daily operations
- Review HR projects to assure compliance with laws and regulations
- Record and prepare minutes of meetings, seminars and conferences
- Determine and establish office procedures and routines
- Oversee the classification and rating of occupations
- Plan, develop and implement recruitment strategies
- Schedule and confirm appointments
- Manage contracts
- Manage training and development strategies
- Answer telephone and relay telephone calls and messages
- Oversee the analysis of employee data and information
- Answer electronic enquiries
- Oversee development of communication strategies
- Compile data, statistics and other information
- Oversee the preparation of reports
- Respond to employee questions and complaints
- Liaise with management, union officials and HR consultants
- Negotiate collective agreements on behalf of employers or workers
- Organize staff consultation and grievance procedures
- Arrange travel, related itineraries and make reservations
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Perform data entry
- Work with the marketing department to understand and communicate marketing messages to the field
- Maintain and manage digital database
- Perform basic bookkeeping tasks
- Consult with clients after sale to provide ongoing support
- Conduct performance reviews
- Evaluate work environments, programs and procedures to control, eliminate, and prevent disease or injury
Computer and technology knowledge
- Google Docs
- Microsoft Publisher
- MS Excel
- MS PowerPoint
- MS Word
- Enterprise resource planning (ERP) software
- MS Project
- MS Office
- Quick Books
- Google Drive
Area of work experience
Purchasing, procurement and contracts
Area of specialization
- Contracts
- Project management
- Facility management
Security and safety
Bondable
Transportation / travel information
Own transportation
Work conditions and physical capabilities
- Ability to work independently
- Work under pressure
- Tight deadlines
- Attention to detail
- Repetitive tasks
- Large workload
Screening questions
- Are you currently legally able to work in Canada?
- Do you have previous experience in this field of employment?
Workplace information
Remote
Financial benefits
- As per collective agreement
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