Venue Overlay Specialist

At the Vancouver Convention Centre, a division of BC Pavilion Corporation (PavCo), we work to create unforgettable moments, world-class experiences and stronger connections to community, industry and culture.

As British Columbia’s flagship convention centre, we host more than 500 events each year and welcomes hundreds of thousands of global attendees to premier conferences, trade shows, banquets and more.

The Vancouver Convention Centre is hiring an organized and energetic Venue Overlay Specialist whowill play a crucial role in overlay logistics for events, ensuring seamless execution and compliance with safety regulations.

Responsibilities include managing the floorplan submission process, providing technical evaluations for internal floorplans, and coordinating lineup and fencing plans.

Acting as Event Safety Officer, this role oversees compliance with venue guidelines and WorkSafe regulations as well as supporting oversight of furniture, fixtures and equipment (FF&E) and back of house operations and storage.

This role will represent Venue Operations at safety meetings, coordinate hazard assessments, and maintain AutoCAD drawings for events.

With a schedule spanning Tuesday to Saturday, this will ensure operational efficiency throughout event planning and execution.

WHAT YOU WILL DO

• Managing the floorplan inbox, setting submission requirements, and escalating external and complex plans for senior review
• Approving all internal event floorplans, providing technical evaluations relative to event capacity, ingress, egress, and people flow
• Creating lineup and fencing plans including coordinating fencing installations
• Acting as Event Safety Officer to ensure event compliance with venue operation guidelines & WorkSafe regulations, including primary presence on the floor in the role of SSO during move-in and move-out
• Supporting oversight FF&E inventories, storage, asset disposal, and purchasing
• Supporting oversight of all venue storage and back of house space inspections
• Representing Venue Operations at monthly safety meetings
• Coordinating Venue Operations annual Job Task Hazard Assessment review
• Completing Venue Operations monthly workspace inspections
• Acting as the secondary event contact for the Vancouver Fire Department including submitting fire permit applications
• Maintaining AutoCAD drawings used for events and client exports
• Preparing business cases and decision notes for FF&E related requests
• Attending weekly operations meeting and internal production meetings to represent Venue Operations

WHAT YOU WILL BRING

• 2-year diploma in Event Management or Business Administration is preferred
• Completion of Trade Safety Coordinator & Construction Safety Officer certification preferred / asset
• Experience in the events industry, large-scale venue operations, event safety, and technical overlay
• Sound working knowledge of Fire Code and building guidelines
• Sound working knowledge of a wide variety of standard software applications including Momentus, MS365, and AutoCAD
• Embody a positive, enthusiastic, and solution-oriented attitude
• To champion and comply with all health and safety regulations and safe working practices as required by current legislation including PavCo’s health and safety policy and practices
• Passion for hospitality and first-class customer service
• Flexibility to work evenings, weekends, and holidays will be required

The salary range for this position is $ 66,983-83,729.

• Offers will be in line with PavCo’s internal pay equity and qualified candidate’s experience and education.
• Salary discussion and overall compensation package will be presented during initial phone interviews.

WHAT WE OFFER :

• Hybrid model (For eligible positions)
• Competitive salary
• Excellent benefits and a strong government pension plan
• Interesting projects
• Supportive team
• Career growth

HOW TO APPLY :

Our business is to deliver unparalleled, seamless service to our guests. We also strive to create vibrant and highly rewarding careers for people with passion and drive.

If this sounds like an exciting opportunity, please submit your resume and cover letter by clicking on the Apply Now button.

We love people who really want to make a difference.

We are proud to be a diverse organization. We welcome all eligible and qualified applicants to apply to join our team, regardless of race, colour, religion, gender, sexual orientation, marital status, age, gender identity or expression, national origin, genetics, disability status, protected veteran status, or any other characteristic protected by applicable law.

Please note that we can only consider applicants who are eligible to work in Canada.

Other details

• Pay Type Salary
• Employment Indicator Regular

Apply Now