Research & Database Coordinator (Rheumatology)

JOB SUMMARY

To coordinate database and clinical research activities for the Division of Rheumatology, Department of Pediatrics.

ORGANIZATIONAL STATUS

Position reports to Dr. Lori Tucker, Division Head; Dr. David Cabral, database lead; and individual investigators within the Division.

Works with all Division members involved in the Rheumatology research program, including physicians, allied health professionals, laboratory technicians, research coordinators, research assistants, undergraduate co‑op students, post‑graduate students, collaborators, and divisional clerical support staff.

Contacts (internal and external) : Institutional Review Board (UBC) and Hospital Research Review Committee (C&W), finance departments at UBC, BCCHR, and PHSA, other research collaborators, patients and parents of patients involved in research studies.

Shared office space in the Division of Rheumatology, Ambulatory Care Building, BC Children’s Hospital. Desktop computer and telephone access available. Flexibility in work hours may be required.

WORK PERFORMED

As database coordinator :

Coordinate database activities for Rheumatology’s REDCap instances.

Design and develop study data collection tools, in collaboration with Principal Investigators and study staff.

Manage user account creation, passwords, log‑in issues.

Database modifications and updates.

Produce reports and perform data exports based on requests from investigators.

Troubleshoot issues and liaise with external data management consultants or IT staff.

Data review, locking, query generation and resolution.

Liaise with technical IT staff to periodically upgrade database software.

As research coordinator :

Coordinate the clinical research activities for the Division of Rheumatology. This includes an international childhood vasculitis study led by Dr. David Cabral, and other smaller‑scale national or local research studies.

Submission and maintenance of research ethics approvals, renewals, amendments.

Communicate with collaborators (investigators and research staff) and provide study updates and documents necessary for ethics, patient recruitment, and data / sample collection at 15‑20 study sites.

Liaise with the UILO and other institution’s legal departments regarding clinical study agreements and budgets.

Coordinate and balance complex schedules to arrange study team meetings, as well as meetings with internal and external collaborators. Work with investigators to generate meeting agendas, distribute meeting materials, and generate meeting minutes.

Participate in hiring and supervision of research assistants and / or undergraduate co‑op students to carry out research studies in the clinics.

CONSEQUENCE OF ERROR

Accuracy, timeliness, and sound judgment are required to maximize effectiveness of the research program. The individual will need to exercise independent judgment, and feel comfortable working with a large and diverse team including physicians, nurses, allied health personnel, trainees, and administrative staff.

Poorly designed databases can result in higher study costs because of extra time spent dealing with data entry, data management and data analysis. They can also result in making it difficult to perform effective data analysis affecting the overall science of the study.

Exercising poor judgment and lack of appropriate consultation with other team members can adversely affect the productivity of the Divisional research program, and might lead to concerns about research credibility or compromise the team’s ability to secure funding for future projects or engage in multi‑site projects.

SUPERVISION RECEIVED

The individual will work independently under the directions of the Division Head as well as individual investigators within the Division for specific projects.

SUPERVISION GIVEN

The individual will work in collaboration with investigators to provide supervision and guidance to research assistants, undergraduate co‑op students, volunteers and other collaborators in the group.

MINIMUM QUALIFICATIONS

Undergraduate degree in a relevant discipline. Bachelor’s degree in health discipline (i.e., nursing, physical therapy, occupational therapy, psychology, pharmacy), computer science. Minimum of two years’ experience in clinical research or data management, as coordinator, administrator, or research assistant or the equivalent combination of education and experience. One to three years of recent experience in data management is preferred.

Willingness to respect diverse perspectives, including perspectives in conflict with one’s own.

Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion.

KNOWLEDGE, SKILLS, & ABILITIES

Demonstrated knowledge of web‑based clinical data management software (REDCap preferred).

Ability to develop and work with large clinical (i.e., registry data), research or administrative databases, including data cleaning and data analysis using statistical software (i.e., SAS, SLUS, R or STATA).

Ability to communicate effectively verbally and in writing.

Effective interpersonal and problem‑solving skills, and the ability to participate in a collegial manner with the team.

Effective critical thinking skills and understanding of complex data management principles.

Ability to work effectively independently and in a team environment.

Ability to prioritize and work effectively under pressure to meet deadlines and to set priorities for concurrent projects.

Ability to maintain accuracy and attention to detail.

POSTING END DATE

January 12, 2026. Applications will be accepted until 11 : 59 PM on the Posting End Date.

JOB END DATE

December 31, 2026.

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