Billing Coordinator

Reporting to the Accounting Supervisor, the Billing Coordinator is responsible for all phases of client billing including drafting and finalizing client invoices, billing analysis as well as consistent collaboration in attaining the client's billing goals.

Responsibilities:

• Prepare and process all client billings, duties include:
  • Process accounts for final review and signature by lawyers
  • Finalize and cancel invoices
  • Process partial credit notes and bill cancellations
  • Data entry of client disbursements
  • Enter invoices into client’s billing system
• Prepare and print monthly Proformas for lawyers
• Assist with the year-end audit as required
• Answer all incoming billing related inquiries received via email from lawyers or assistants
• Miscellaneous billing duties including write-offs and transfers of WIP, revalue WIP due to currency fluctuations, set-up special rates on files and re-value WIP, yearly update of all timekeeper billing rates and re-value WIP as necessary.
• Ensure Client Billing Agreements are followed (special rates, pre-arranged discounts, special billing arrangements - Hourly, Contingency, Flat/Fixed Fees)
• Maintain client’s billing detailed information updated in firm’s ERP (3E).
• Assist with special projects and/or perform related administrative, clerical and other duties as assigned.

Required Knowledge and Experience

• A college diploma specializing in Accounting with a minimum of one year of related experience.
• 3-5 Years’ experience preferred.
• Law firm experience would be considered an asset.
• General knowledge of accounting, professional services billing process, e-billing and task code usage
• Knowledge of legal and accounting terminology
• Proficiency with computer software programs including MS Office (Word, Excel and Outlook), and working knowledge of Elite 3E and Webview preferred.