Front Desk Senior Coordinator (Management)Axis Therapy & Performance • Markham, ON, CA

Front Desk Senior Coordinator (Management)

Axis Therapy & Performance • Markham, ON, CA

30+ days ago

Job type

Full-time

Quick Apply

Job description

Senior Coordinator

Role Description

Reports to :

Regional Coordinator

Direct reports :

Client Coordinators + Lead Coordinator (if applicable)

Compensation :

$50,000-$58,000 / year

Who You Are

You meet all the criteria outlined for the Lead Coordinator role

You have demonstrated exceptional leadership and organizational abilities, including overseeing cross-location initiatives.

You possess the ability to balance the operations, culture, and performance metrics of two clinics simultaneously.

You excel in fostering collaboration between clinic teams and promoting brand consistency.

You have a track record of managing multiple priorities effectively and a proactive approach to problem-solving.

Qualities

Understand and embody the Axis vision, mission and values to deliver the Axis experience

Ability to work independently with minimal supervision as well as within a team

Excellent attendance and punctuality

Exceptional organizational & multi-tasking skills to ensure quality services are provided

Drive to work hard, take initiative, and hustle

Strong sales, communication and customer service skills

Focused on the growth and development of the team as a whole

Open-minded and adaptable to new workflows and business initiatives

Excellent work ethic with strong interpersonal and time management skills

Proven ability to affect change and lead a team

Primary Objectives

The Senior Coordinator role encompasses the objectives of the Lead Coordinator role, with additional responsibilities to :

Leadership Across Clinics : Ensure consistency in operations, client experience, and team performance across two clinics, ensuring all targets are being met.

Strategic Planning : Collaborate with Regional Coordinator and Clinic Directors to set and achieve goals for both clinics.

Team Development : Mentor and support Lead Coordinators (if applicable), ensuring they meet performance expectations and maintain high morale.

A. Leadership

Everything outlined in the Lead Coordinator role, plus :

Coordinate workflows and communication between the two clinic teams to ensure alignment with Axis standards.

Conduct weekly check-ins with the Lead Coordinators and / or Client Coordinators at each clinic to monitor progress and address challenges.

Lead team-building efforts across locations to promote cohesion and a unified culture.

Act as the main point of contact for cross-clinic operations, projects, and initiatives.

B. Client Experience Journey

Accountability of ALL client coordinators as it relates to :

Greet all clients with high energy and enthusiasm

Develop rapport with clients during initial phone calls, showing empathy and getting them excited about their treatment

Welcome all clients by providing world class customer experience by showing high energy and enthusiasm. Provide assistance and interact with clients using the “Grandmother visits” mentality

Act as the source of information for clients : location(s), services, physical therapists, events, coverage, price

Ensure front desk décor, cleanliness, and setup is top notch

Engage with clients once their treatment is complete, and ask how their treatment was. If positive, ask clients to provide a review on Google if they haven't already, and send review link via email

Ensure clients book out their future treatments as per their treatment plan.

Remind clients the importance of staying committed to their treatment plan to reach their goals and the benefit of booking out treatments in advance to get the time that best works with their schedule, reiterating how busy the therapists can get

Graduate – celebrate when clients complete their plan of care and / or convert to maintenance

Perform excellent customer service in the form of call backs for fall off clients, ensuring clients on waitlists are booked when space becomes available and rescheduling clients when necessary

Participate in community outreaches and business development initiatives to generate new assessments and revenue growth

C. Feedback

Weekly meetings with Regional Coordinator to discuss wins and challenges

Participate in ongoing mentorship and educational workshops

D. Clinic Space

Report any issues with the physical space of the clinic to the Clinic Director

Ensure Front desk and client waiting area are clean, organized, and presentable

Ensure treatment rooms, kitchen, and exercise area are clean, organized, and presentable

Ensure Products are stocked, organized, and presentable

Ensure floors are clean, garbage is taken out, and space is sanitized regularly

E. Operations

Completion of SC digital checklist

Weekly Scoreboard

Oversee front desk phone performance, email management, and walk-in procedure

Ensure compliance with Client experience operations – Winback calls, Retention calls, Confirmation calls, Reviews, Client Satisfaction survey, New client Registry, etc.

Oversee scheduling of Client appointments, invoicing, collections, outstanding payments

Direction procedures related to specific programs and Client types (WCB, WSIB, MVA, etc.)

Schedule and review reported hours for cc team

Payment reconciliation & outstanding billings

Payment reconciliation audits

Recruitment, interviewing and onboarding of future cc’s

Generate & monitor all callback / cancellation / confirmation call logs

Monthly compensation and invoice reports for all staff (CCs and PTs)

Inventory management - ordering of stock & supplies

F. Marketing

Promote Brand Loyalty on personal social media pages (i.e reposts, booking links, etc.)

Participating, co-ordinating, assisting with outreach programs

Requirements

Overall Role Requirements

The Senior Coordinator oversees front desk operations, client experience, and team performance across two Axis Therapy & Performance clinic locations (Scarborough and Markham) . This role ensures consistency in operations, culture, and brand standards while supporting daily clinic performance and growth.

The Senior Coordinator is required to regularly travel between both clinic locations , maintain a strong on-site presence, and act as the primary link between clinic teams, Clinic Directors, and the Regional Coordinator.

This role requires the ability to :

Lead, support, and hold accountable Client Coordinators and Lead Coordinators (if applicable)

Maintain a consistent, high-quality Axis client experience across both clinics

Manage multiple priorities, workflows, and performance metrics simultaneously

Communicate clearly, problem-solve proactively, and drive operational improvements

Support business development, client retention, and community outreach initiatives

This is a hands-on leadership role requiring strong organization, adaptability, and ownership to deliver a seamless Axis experience across both locations.

Benefits

Role Benefits

Full-time hours

Salaried position

Comprehensive benefits package

Paid vacation

Opportunity for leadership growth within a multi-location clinic environment

Full-time

A community healthcare provider in Toronto is seeking a Temporary Part-time Receptionist.The ideal candidate will excel in customer service and possess strong organizational skills.Responsibilities...Show more

Last updated: 6 days ago • Promoted