Administrative Assistant

Job Description

Job Description

Job Title :  Administrative Assistant II

Location :  Thunder Bay or North Bay, Ontario

Reports To :  Regional Operations Manager

Start Date :  ASAP

Work Type :  Full-time, in-office (5 days per week)

Job Summary

The Administrative Assistant II plays a key role in supporting the efficient day-to-day operations of the regional team through proactive administration, coordination, and communication. This role requires a highly organized, detail-oriented, and tech-savvy professional who can manage competing priorities in a fast-paced environment while navigating multiple internal systems and supporting leadership, operations, and regional initiatives.

Key Responsibilities

Executive & Operational Support

• Provide comprehensive administrative support to the Operations Manager and Leadership Team, including calendar management, travel coordination, correspondence, expense reports, vacation tracking, and safety training records.
• Coordinate internal and external meetings by managing invitations, agendas, presentations, meeting minutes, logistics, and follow-ups (e.g., Operational Reviews, Town Halls, Leadership Meetings).
• Maintain internal communication channels and act as a liaison with key external contacts.

Office & Facilities Management

Regional Team Coordination

Budget & Expense Administration

Technical & Systems Support

Learning & Onboarding Support

Community Investment & Stakeholder Engagement

Additional Responsibilities

Minimum Qualifications