Administrative Assistant

Administrative Assistant-ADM024107Employment Type : SGEU Term 9 months or more

Location(s)

SK-Rgna-Regina

Ministry

005 EducationSalary Range : $20.670-$25.903HourlyGrade : SGEU.04.

The Ministry of Education provides leadership and direction to Saskatchewan’s education, early years, library, and literacy sectors.

The ministry is committed to providing equitable and inclusive education, early years and library systems that benefit all learners.

It foundationally places Indigenous knowledge systems, cultures and languages within structures, policies, and curricula.

The Ministry of Education is advancing reconciliation with early years, Prekindergarten to Grade 12, library, and First Nations, Métis, and Inuit partners by acknowledging our shared history to build a brighter future together.

The Early Years Branch has an exciting opportunity for a one-year Administrative Assistant term position in Regina. This position is responsible for comprehensive administrative support requiring the individual to be self-motivated, adaptable, and well organized.

As an Administrative Assistant, you will be a flexible and positive individual who enjoys a fast-paced environment with diverse job expectations.

You will have excellent communication and interpersonal skills and possess a keen sense of detail. Your tact and diplomacy when serving clients and colleagues will contribute to your success in this rewarding positions.

• In this position, you will assist program staff and management in coordinating documents and materials with accurate formatting and proofreading;
• manage the distribution of incoming and outgoing mail; acquire and maintain inventory supplies and equipment; monitor and code expenditures;

prepare and process business expense forms and contracts; and reconcile purchase card expenditures.

You will schedule and make arrangements for meetings and training and take minutes. In addition, you will maintain records for their proper storage, retrieval and disposal by adhering to government processes and schedules.

You will provide back-up support to other administrative assistants and Executive Coordinator in the branch.

You will be required to work and provide assistance with various software such as Microsoft Word, Excel, PowerPoint, and Teams.

In addition, you will be able to support purchase and use of survey, video conferencing and virtual planning software such as Zoom, WebEx, Alchemer, Mural and Venngage.

Typically, the knowledge and skills required for this position would be acquired through education in Office Administration combined with administrative support experience.

We are seeking candidates who are reliable, approachable and cooperative. You will be a person who is focused and respectful, treating everyone with dignity while embracing diversity.

Bilingualism is considered an asset working within the Ministry of Education.

The successful candidate will be required to submit a criminal record check.

Preference will be given to qualified equity group members who self-declare in this online application, as identified in "diversity groups" belowDiversity Groups : Aboriginal persons, Persons with disabilitiesHours of Work : A - SGEU Office 36 - one day off every two weeks

Number of Openings

Closing Date

Jul 13, 2024, 1 : 59 : 00 AM