Office Manager/Administrative Assistant

Job Description

We are seeking a highly organized and proactive Administrative Assistant to join our client's team in the non-profit sector.

The ideal candidate will be responsible for overseeing the daily operations of the office, ensuring a smooth and efficient work environment.

This role requires strong administrative experience, excellent multitasking abilities, strong communication skills, and a commitment to maintaining a positive office atmosphere.

This position is hybrid (3 days a week in office) offers 4 weeks vacation, 12 sick days, a benefits and pension plan and more!

Roles and Responsibilities

• Oversee and coordinate all office activities to ensure smooth operations. Manage office supplies, equipment maintenance, kitchen supplies and facility management
• Provide comprehensive administrative support to the team, including scheduling meetings, managing calendars, and handling correspondence
• Organize, set up and execute office events and board meetings
• Provide back up administration support to the front desk
• Manage office budgets, track expenses, and ensure cost-effective operations
• Maintain the orderliness and cleanliness of common office areas (i.e. equipment rooms, storage rooms, kitchens, hallways)
• Other duties as required

Qualifications and Skills

• 5+ years of experience in administration performing similar duties
• Proficiency in MS office tools (Excel, Word and Access)
• Ability to work well under pressure, with minimal general day-to-day supervision, and work independently as well as in a team environment
• Excellent organizational and multitasking abilities
• Strong communication and interpersonal skills
• Ability to establish own priorities, and coordinate and organize a variety of arrangements with others to meet deadlines
30+ days ago