Bilingual Receptionist

Bilingual Receptionist for union client, mid town Toronto.

Marberg Job Number :  2646.

Job Type : Temporary.

Existing Vacancy :  Yes

Initial Term : ASAP for approximately 3 months, with possible extension.

Compensation : $27 per hour.

Regular Work Hours : From 8 : 30 am to 4 : 30 pm, not including 1 hour unpaid lunch break, Monday to Friday (35 work hours per week).

Work Location :  100% onsite at client's mid town Toronto office, near TTC station.

Ergonomic Requirements : In addition to regular desk work, the position will require periods of extended standing to handle mail, photocopying and documents collation, light to medium-weight lifting of file boxes and office supplies, walking across and between floors, and similar ergonomic requirements associated with mail, printing or records management tasks, and facilities administration.

Responsibilities Summary :

Provide bilingual reception, administrative and clerical support services to small teams of department staff in both French and English, working to deadlines, responding to inquiries, and supporting and maintaining a range of business priorities and processes.

• Answer, triage and respond to general incoming calls and emails. Greet visitors and direct them as appropriate.
• Sort, distribute and process incoming and outgoing mail and courier packages.
• Draft, edit, format, proofread and finalize correspondence for signature, in both French and English.
• Coordinate department publications, ensuring they are up to date and in stock.
• Maintain department web postings and ensure website information is accurate and up to date.
• Provide administrative support to training programs, including coordination of scholarship applications and awards processes.
• Set up department conference calls and videoconferences using Zoom. Book onsite meeting rooms using MSOutlook.
• Assist with conference arrangements and registration. Assist department staff with travel arrangements and filing expenses. Reconcile invoices against supporting documentation (approvals, packing slips, etc.).
• Assist with collating and stuffing bulk mailings, and occasionally with office-wide outgoing mail.
• Provide regular assistance with printing and photocopying, including occasional use of large production copiers.
• Scan documents and maintain electronic and physical filing and storage systems.
• Lift and move bankers’ boxes of files for storage as required.
• Additional reception, administrative and clerical support functions as required.

Qualifications :

Education :  High school diploma, or equivalent combination of education and work experience.

Preferred Work Experience : Approximately 3-5 years of progressive experience in a similar reception or administrative support role.

Preferred Sector Experience : Union office experience preferred.

Technical and Language Skills Requirements :

Task -Based Qualifications and Additional Attributes :

Additional Requirements :

Application Notes :

We are screening and shortlisting Candidates immediately and qualified applications may be contacted same day as date of application.