Administrative CoordinatorLeaf Infusions Inc. • New Westminster, BC, CA
Administrative Coordinator
Leaf Infusions Inc. • New Westminster, BC, CA
30+ days ago
Job type
- Full-time
Job descriptionArrange logistics for internal / external meetings and special events Help plan, manage and execute trade shows. Work with marketing teams on execution of marketing materials design and ordering. Launch new products (listings, sell sheets, events). On-going email marketing newsletters. Maintain and update databases and tracking systems. Actively leads and manages the planning of all social media. Execute social media influencer programs. All other duties of similar scope and complexity as required. Work with sales and marketing agencies. Manages inbound / outbound mail, courier services and other correspondence. Ensure adequate inventory of office supplies and stationery, office furniture, kitchen sundries, special event materials General housekeeping – ensures office space is orderly, organized and running smoothly Provide various departments with administrative support, assist with special projects as assigned. Liaise with the appropriate departments to assist with onboarding and offboarding employee activities, such as issuing and collecting pass cards, providing first day tours, & assisting with delivery and collection of IT equipment. Maintains communication with local office staff regarding building updates. Proactively maintains common spaces tidy, organized and clean (boardrooms, kitchen, mailroom, reception area and storage) Drives all local office-related projects including project planning, execution, and stakeholder communication Under the direction of the Health and Safety Manager, leads Health and Safety initiatives for the office. Anticipates and prepares to provide high-quality hospitality service for VIP customers and visiting Executives Document and improve administrative processes. Liaise with executive to handle requests and queries from senior managers, company wide Secondary Education is required and a Post-Secondary Diploma in Business Administration, Hospitality, or relevant discipline, would be an asset 1 to 3 years of providing direct administrative support in an office setting would be an asset Manage documentation with attention to detail and to act with discretion when handling confidential and sensitive information Highly organized, self-starter, proactive, fiscally responsible, and reliable Has a curious, growth-mindset that is focused on continuous improvement and creative problem solving. Exemplary communication and interpersonal skills are essential, able to establish peer relationships and communicate effectively with all levels of the organization, external team members and stakeholders Ability to manage multiple competing priorities and frequent deadlines with a high degree of accuracy and attention to detail Proven ability to effectively use Microsoft Office Applications is required. Job Type : Full-time Expected hours : 40 per week Schedule : Monday to Friday Medical Plan (Extended Health Care including Dental) SOCIAL RESPONSIBILITY : LEAF prioritizes ethical practices, sustainable innovation, and compliance in the rapidly growing cannabis market.
Reporting to the CEO, the Administrative Coordinator will be responsible for the management of the day-to-day administrative services of the office as well as assisting members of the senior leadership team. This includes maintaining office services by organizing and coordinating operations and procedures; coordinating and communicating office activities; providing administrative support to key personnel; sales and marketing support, event management, oversee vendor services and supplies management. The successful candidate will be a resourceful self-starter that proactively takes action to ensure the needs of the leadership team and the office are met.
Roles and Responsibilities :
Special Projects and Department Support
- Liaise with executive to handle requests and queries from senior managers, company wide
- Provide various departments with administrative support, assist with special projects as assigned.
Sales, Marketing and Event Support
Office Support
Qualifications and Education Requirements :
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Administrative Coordinator • New Westminster, BC, CA
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