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Guest Experience Manager
Guest Experience ManagerScandinave Group Inc. • Whistler, BC, CA
Guest Experience Manager

Guest Experience Manager

Scandinave Group Inc. • Whistler, BC, CA
30+ days ago
Job type
  • Full-time
Job description

Scandinave Spa Whistler, 8010 Mons Road, Whistler, British Columbia, Canada

Job Description

Guest Experience Manager

Our Mission

Vision

  • Authenticity : we are welcoming and genuine. With the simplicity and quality of the experience we offer, we lead by staying true to the Scandinavian tradition through our locations, materials, and scents.
  • Team Spirit : we communicate, display empathy and work in a family spirit. We approach change in a positive way, are always willing to help and rally around common goals.
  • Professionalism : we anticipate our guest's needs and go above and beyond their expectations, we are experts, we perform at the highest level, we lead by example, are accountable and deliver great results.
  • To maintain service levels to Scandinave Spa standards
  • To demonstrate great leadership, communication, and interpersonal skills
  • To promote a culture of team spirit, authenticity, and professionalism
  • To support Guest Experience teams to achieve efficiency in the daily operations of the spa.
  • Complimentary thermal journey membership for yourself
  • Extended health benefits after 3 months
  • Annual complimentary massage allocation and massage discounts of up to 35%
  • Food and beverage discounts for onsite café of 25%
  • Complimentary thermal journey membership for one friend, after 3 months
  • Corporate discount vouchers for friends and family visiting Scandinave Spa Whistler
  • Winter Wellness or Spirit Pass program

Tasks & Responsibilities :

Responsible for overseeing all teams within the Guest Experience Department of the Scandinave Spa, including, but not limited to employee performance and development, and financial management to ensure smooth day-to-day business operations.

Administration and Financial Management

  • Manage the Department's budget and spending strategies.
  • Approve department invoices in a timely manner.
  • Generate monthly reports on departmental performance indicators.
  • Analyze guest feedback and surveys for improvements.
  • Develop and update policies and procedures.
  • Work with accounting to resolve guest payment discrepancies.
  • Provide performance feedback to the Assistant General Manager and HR Generalist.
  • Complete bi-weekly payroll approvals.
  • Operations

  • Ensure the smooth daily operations of the Guest Experience Department (Bistro, Front Desk and Reservations).
  • Maintain appropriate staffing levels.
  • Update and supervise team members on department procedures.
  • Ensure the team's compliance with company policies.
  • Ensure compliance with safety regulations.
  • Collaboration with the Massage Services Department to maintain business and customer service standards that meet the requirements of the massage practitioner's contracts.
  • Work closely with Marketing to support the needs of Group sales, events, and promotions.
  • Assist the Reservations team to ensure reservations are balanced evenly across Massage Therapist contractors.
  • Maximize revenue-generating opportunities, through bookings and upsell strategies.
  • Guest Experience

  • Ensure consistent adherence to service standards and brand guidelines.
  • Handle escalated guest issues in a professional and empathetic manner; seeking solutions that turn challenges into positive experiences.
  • Implement best practices for efficiency and guest satisfaction.

  • Collaborate with other departments to resolve issues.
  • Organize customer service training provided bi-annually.
  • Bistro

  • Manage stock levels and minimize food wastage.
  • Monitor cost of goods and pricing accuracy.
  • Maintain food safety and cleanliness.
  • Review bistro products and look for opportunities to elevate our guest's experience.
  • Employee Relations

  • Recruit, lead, coach, and develop the Guest Experience team to provide exceptional customer service and consistently exceed guest expectations.
  • Set performance standards and conduct probationary and annual employee reviews.
  • Identify training and growth opportunities. Support employees by providing coaching reports
  • Develop and deliver training programs to enhance the skills of the Guest Services team in areas such as communication, conflict resolution, and product knowledge.
  • Coordinate employee appreciation and recognition programs for Guest Experience teams. Liaise with other operations managers to plan joint departmental events on time and within budget.
  • Monitor and audit incentive programs for accuracy.
  • Prerequisites :

  • Minimum of 3 years of experience in a supervisory or management position or equivalent role preferably within the Resort, Hotel or Spa industry.
  • Proven experience in a guest services or customer experience management role, with a track record of delivering exceptional service.
  • Strong leadership skills and experience managing a team, including coaching, performance management, and team development.
  • Excellent communication and interpersonal skills, with the ability to interact effectively with guests, colleagues, and senior management.
  • Exceptional problem-solving abilities and a customer-centric mindset.
  • An established ability to work in a fast-paced environment.
  • Analytical skills to interpret data and insights, making informed decisions to improve guest experiences.
  • Proficiency in using customer relationship management (CRM) systems and other relevant software.
  • Competency with Excel, Outlook, Word, PowerPoint, and SharePoint.
  • Proficiency with HRIS and payroll systems is an asset.
  • Must be able to work weekends, holidays, and be able to work flexible hours in accordance with business demands.
  • #J-18808-Ljbffr

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