Executive Assistantdestinationone Consulting • Surrey, British Columbia, Canada

Executive Assistant

destinationone Consulting • Surrey, British Columbia, Canada

23 days ago

Job type

Full-time

Job description

We are proud to partner with Monark Group in their hiring a highly organized detail-oriented Executive Assistant to support their this dynamic fast-paced role youll act as the right hand to the CEO - ensuring schedules run smoothly communication is streamlined and top priorities are executed without friction. Youll also work closely with the Chief of Staff and senior leadership team to support the overall rhythm of the Executive Office.

About You

Were looking for someone who is proactive adaptable and thrives in a high-performance environment. If youre the kind of person who anticipates needs before theyre spoken keeps everything running behind the scenes and enjoys being at the center of it allthis role is for you.

About Monark :

Monark Group is a diversified holding company committed to powering strategic growth and innovation across three core arenas : Global Shipping Logistics Health Technology and Real Estate Development. With more than five decades of industry expertise we combine deep technical know-how rigorous quality standards and a people-first culture to deliver measurable impact for our clients partners and communities.

At Monark Group their mission is to innovate responsibly - partnering with purpose-driven organizations to solve complex challenges empower people and build resilient ecosystems. Recognized as a Great Place to Work for we cultivate a culture of integrity collaboration and continuous improvement :

Integrity & Trust : We hold ourselves to the highest ethical standards in every endeavor.
People Empowerment : We invest in our teams growth believing that empowered individuals drive the greatest impact.
Innovation & Excellence : We challenge conventions embracing bold ideas and cutting-edge technologies to deliver best-in-class solutions.
Sustainability & Community : We prioritize long-term responsible growthbalancing business goals with environmental stewardship and social responsibility.

Key Responsibilities :

Executive & Administrative Support

Manage and optimize the CEOs calendar email and meeting coordination

Coordinate complex travel arrangements itineraries and logistics

Prepare and edit internal and external correspondence presentations and reports

Track follow-ups ensure deadlines are met and keep the CEO focused on top priorities

Liaise with internal departments and external partners including legal counsel and vendors

Maintain confidentiality and professionalism at all times

Event & Office Coordination

Coordinate logistics for internal meetings team events offsites and executive retreats

Oversee upkeep of the executive office coffee bar and boardroom areas

Support general office administration including printing filing supplies and courier services

Greet and host guests and visitors to the Executive Office

Personal Assistance & Lifestyle Management

Manage personal appointments errands and family scheduling as required

Coordinate home maintenance services vehicle servicing and gift planning

Handle personal financial tasks such as deposits and petty cash tracking

Provide occasional transportation support (must have valid drivers license and vehicle)

Ad Hoc Projects & Special Assignments

Conduct research and gather information to support decision-making

Assist with project coordination across business initiatives

Maintain and update business contact records CRM entries and digital files

Assist with special assignments and projects to support the CEO or executive team

Requirements

3 years of experience as an Executive Assistant or in a similar administrative role

Exceptional organizational and time management skills

Professional-level written and verbal communication skills

High attention to detail with the ability to multitask in a fast-paced setting

Strong proficiency with Google Workspace and / or Microsoft Office

A high level of integrity discretion and reliability

Valid drivers license and access to a reliable vehicle (required)

About destinationone Consulting

destinationone Consulting is a North Americabased strategic recruitment executive search and HR advisory firm serving purpose-led organizations across high-impact industries. Our sector expertise spans CleanTech Education and EdTech Health and Med Tech Healthcare and Wellness Government (Municipal State and Federal) Non Profit Sustainability and other public sector domains.

How to Apply

If this opportunity aligns with your skills and career goals please apply with an updated resume in MS Word format. While we may not be able to contact everyone we will connect with candidates whose profiles match the requirements of the role.

Rest assured your profile will remain in our network and well reach out when a suitable opportunity arises.

To learn more about us and stay updated on opportunities follow destinationone Consulting on LinkedIn .

Thank you for considering destinationone Consultingwere excited to support you in your career journey.

Required Skills :

3 years of experience as an Executive Assistant or in a similar administrative role Exceptional organizational and time management skills Professional-level written and verbal communication skills High attention to detail with the ability to multitask in a fast-paced setting Strong proficiency with Google Workspace and / or Microsoft Office A high level of integrity discretion and reliability Valid drivers license and access to a reliable vehicle (required) About destinationone Consulting destinationone Consulting is a North Americabased strategic recruitment executive search and HR advisory firm serving purpose-led organizations across high-impact industries. Our sector expertise spans CleanTech Education and EdTech Health and Med Tech Healthcare and Wellness Government (Municipal State and Federal) Non Profit Sustainability and other public sector domains. How to Apply If this opportunity aligns with your skills and career goals please apply with an updated resume in MS Word format. While we may not be able to contact everyone we will connect with candidates whose profiles match the requirements of the role. Rest assured your profile will remain in our network and well reach out when a suitable opportunity arises. To learn more about us and stay updated on opportunities follow destinationone Consulting on LinkedIn. Thank you for considering destinationone Consultingwere excited to support you in your career journey.

Key Skills

Time Management,Microsoft Office,Organizational skills,Microsoft Outlook,Microsoft Word,Personal Assistant Experience,Microsoft Powerpoint,Calendar Management,Microsoft Excel,Administrative Experience,Microsoft Outlook Calendar,Google Suite

Employment Type : Full Time

Experience : years

Vacancy : 1

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