Executive Assistant

Our mission is to provide a secure, valuable, and sustainable workplace retirement solutions for Canadians. At CAAT, we live our values of integrity, impact, and teamwork every day.

The Executive Assistant is integral to the success of the Pension Solutions team and to CAAT’s guiding mission and growth strategy.

We are looking for a self-motivated and professional Executive Assistant to directly support our Chief Strategy Officer. The successful incumbent will have a strong aptitude for task prioritization, the ability to adapt quickly to changing needs, and the ability to thrive in a dynamic organization that constantly evolves and adapts.

We are looking for someone with :

• A University or College degree with seven (7) or more years of experience supporting C-Suite Executives
• Advanced computer literacy, MS Office Suite experience, skilled in developing presentation materials and digital tools experience including MS Teams, SharePoint, etc.
• Experience in writing and editing business documents, communications, and presentations
• Experience executing and assisting with projects and special assignments by establishing objectives, determining priorities, managing time, monitoring progress, problem-solving, and adjusting plans
• Adaptability, resilience, and resourcefulness to handle changing priorities along with the ability to create contingency plans as needed
• Exceptional interpersonal, influential, verbal, and written communication skills
• Experience in mentoring or supervising other administrative professionals is an asset

The successful candidate will demonstrate :

• Capability to manage multiple tasks and meet tight deadlines in a dynamic, fast-paced environment
• Outstanding time management and organizational abilities, with proven expertise in multitasking under pressure.
• Exceptional customer service skills and a professional demeanor when interacting with stakeholders at all levels, both internally and externally
• Strong ability to prioritize tasks, work independently with minimal supervision, and navigate ambiguity effectively
• A calm and professional approach to resolving issues proactively
• An ability to handle sensitive and confidential information with discretion and sound judgment

Once here you will :

• Provide a full range of confidential administrative services for the Chief Strategy Officer ensuring quality service and professionalism
• Schedule, prepare agendas, take minutes, and document action items at leadership team meetings, strategic sessions, and applicable boards the leader is involved in
• Prepare and coordinate meetings and events such as town halls, leadership team meetings, offsites and other department-wide meetings
• Prepare reports, presentations, communications, and documents relating to matters of sensitive nature on behalf of the Chief Strategy officer by identifying required information, conducting research, and utilizing appropriate sources as required
• Manage, coordinate, and maintain a complex calendar with conflicting priorities
• Coordinate extensive and sometimes complex domestic and international travel arrangements, hotels, and itineraries
• Plan and coordinate for onsite and offsite meetings, meeting rooms, special functions, and events including logistics such as location, meals, technology, communication, materials, and RSVP’s
• Oversee general office tasks, including coordinating catering services for meetings and events, as well as greeting and providing assistance to guests to ensure a welcoming and professional environment

Step into CAAT - where your work is both rewarding and meaningful, growth is a constant, fun is the way we roll, and your impact is real! If you meet most of the criteria above, we would love to connect with you.

Our commitment to you as a CAATster :

We’re about growing together and creating impact in a collaborative and caring environment!

Comprehensive & Holistic Care : Your dedication deserves appreciation! At CAAT, we celebrate the complete you, prioritizing your well-being above all.

Our all-encompassing employee programs are designed to cater to every aspect of your life and well-being, ensuring you feel cherished and valued.

We provide a competitive Total Rewards program based around your physical, mental, and financial wellness. This includes, but is not limited to, your compensation, paid time off, health and dental benefits, wellness programs, wellness incentives, and (of course) a defined benefit pension plan.

Growth Opportunities : Embrace a vibrant, ever-evolving environment at CAAT, where growth is not just a goal, but our way of life! We're expanding and transforming constantly, which means endless opportunities for you to adapt, innovate, and learn.

As we grow, so do you. Let’s make a difference together!

A Culture of Collaboration and Fun : We're a team that works, grows, and celebrates together. At CAAT, you belong to a collaborative, inclusive and lively environment that sparks creativity and fosters open communication.

Making a Difference, Together : We're on a mission to secure a better future for Canadians. Your meaningful contributions go beyond the workplace, touching lives and making a significant societal impact.

Work that truly counts!

But don't just take our word for it! We’ve consistently been recognized as one of Canada's Most Admired Corporate Cultures , as one of Greater Toronto's Top Employers , and one of the Best Places to Work .

Learn more about us by visiting www.caatpension.ca / careers

Diversity, Equity, Inclusion, and Belonging :

Diversity, Equity, Inclusion, and Belonging (DEIB) at CAAT means we respect and value the broadest range of experiences, geographies, gender, ethnicities, backgrounds, and perspectives as key elements of our culture.

Our vision is to provide an environment where employees can bring their best, professional, authentic, selves to work.

CAAT Pension Plan is an equal opportunity employer, and we will accommodate any needs under the Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code.

Hiring processes will be modified to remove barriers to accommodate those with disabilities, if requested. Should any applicant require accommodation through the application processes, please contact us at hr@caatpension.

ca or call Human Resources at 416-673-9000for assistance.