Coordinator, Pre-Construction

What is the Opportunity?

Reporting to the Estimator Manager for Calgary Operations, the Pre-Construction Coordinator will play a critical role in supporting the estimating, project management, and operational teams through the coordination of proposals and pre-construction activities. This position acts as a key link between operations, estimating, and project management to ensure day-to-day activities are on schedule. The successful candidate is highly organized, detail-oriented, and capable of managing multiple deadlines in a fast-paced construction environment. This role provides both administrative and technical support throughout the project team. What You'll Do Here:

• Coordinate the preparation, formatting, assembly, and submission of RFQs, RFPs, tenders, EOIs, and pre-qualification packages.
• Maintain proposal schedules, submission calendars, and pursuit tracking tools.
• Gather and compile information from operations, estimating, safety, quality, and project teams to support proposal development.
• Maintain and update proposal templates, resumes, and project profiles.
• Coordinate printing, binding, electronic submissions, and document delivery requirements.
• Draft pre-construction documentation, including Environmental Construction Operation (ECO) Plans, project schedules, Traffic Accommodation Strategies (TAS) Plans, and purchase order requisitions, ensuring accuracy, completeness, and alignment with project requirements.
• Organize and maintain electronic filing systems for bids, proposals, and pre-construction documentation.
• Prepare reports, correspondence, meeting agendas, and meeting minutes.
• Generate crew timesheet templates.
• Initiate project utility locates.
• Draft accounting purchase orders and subcontract agreements.
• Work with the project management team to set up cellphones and laptops for office and field staff.
• Perform other duties and responsibilities as required.

What You Bring to the Team:

• 1-3 years of experience in administration, proposal coordination, and project coordination.
• Experience in the construction industry is considered an asset.
• Demonstrated computer software proficiency in MS Excel and Word.
• Experience with SharePoint and document management systems.
• Strong document formatting and editing capabilities.
• Proven organizational skills.
• Ability to manage time and formulate plans to meet multiple deadlines within a high-pressure work environment.
• Ability to work effectively within a team environment.